Copyright 2021 by Forsyth County, Georgia

Forsyth County Meetings

Adopted Board of Commissioners meeting minutes in a searchable format are available through the MCCi Online Library (click here for link).

Board of Commissioners 2021 Meeting Schedule (click here for link).

Archived meeting videos can be viewed online (click here for link).

Tuesday, September 21, 2021 2:00 PM

Board of Commissioners - Work Session

Administration Building 110 E Main Street Cumming, GA 30005
Meeting Video
  
Documents
PUBLIC NOTICE

The Forsyth County Board of Commissioners will hold its Work Session on Tuesday, September 21, 2021, at 2 p.m. in the Commissioners’ Meeting Room, Suite 220, in the Forsyth County Administration Building located at 110 East Main Street, Cumming, Georgia 30040.

The public may attend this meeting in person, but – due to COVID19 concerns – we encourage remote viewing. Please visit the Forsyth County Government webpage, www.forsythco.com, for updates regarding options for remote viewing.

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at (770) 781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 a.m. and 5 p.m., Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1(800) 255-0056 or (Voice) 1(800) 255-0135 and asking to connect to (770) 781-2101.

09/19/2021

THE FORSYTH COUNTY BOARD OF COMMISSIONERS WORK SESSION ON SEPTEMBER 21, 2021, AT 2:00 P.M. SHALL BE VIA IN-PERSON ASSEMBLY OF THE BOARD.

While the public may attend the meeting in-person, information regarding remote streaming opportunities is available at www.forsythco.com

AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, SEPTEMBER 21, 2021 AT 2:00 PM
110 EAST MAIN STREET, SUITE 220
CUMMING, GEORGIA 30040

I. Call Meeting to Order

II. Invocation and Pledge of Allegiance

III. Adoption of Agenda

IV. Announcements and Reports

(1) Announcement of County Phone App - Assistant County Manager (Kenney)

V. Items for Consideration and Discussion

(1) COVID update - Director, Emergency Management Agency
(Added to Agenda per direction provided at the September 7, 2021 Work Session)

(2) Lake Lanier Association update and annual dollar request from Forsyth County - County Manager

(3) Board consideration and approval to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly - Director, Department of Procurement

(4) Board consideration and approval to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC. Staff Recommendation: approve to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC with permission for the County Manager to sign the appropriate documents; $2,469,500.00, 2021 Capital Budget - Director, Department of Procurement

(5) Board consideration and approval of proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for employees to complete required training and certification - Director, Department of Personnel Services

(6) Board consideration and approval of the 2022 Employee Medical Benefit Plans. Staff requests this Item be considered on a "Time Sensitive" basis - Director, Department of Personnel Services
(Presented to the Finance Committee on September 2, 2021)

(7) Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1 - Planning Manager, Department of Planning and Community Development
(Postponed from the September 7, 2021 Agenda)

(8) Board discussion and possible direction regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code - Deputy Director, Department of Planning and Community Development
(Postponed from the August 10, 2021 Agenda)

(9) Board discussion and possible direction regarding steering committee appointment related to the Comprehensive Plan’s 5 year update - Deputy Director, Department of Planning and Community Development

(10) Board consideration and approval of a Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions - Chief Financial Officer

(11) Board consideration of City of Cumming annexation of parcels 196-001 and 196-002 (+/- 54.223 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)

(12) Board consideration of City of Cumming annexation of parcel C01-008 (+/- 0.9 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)

(13) Board ratification of Ford Parts Agreement - County Attorney

(14) Board consideration of acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision - County Attorney

VI. Recess Work Session

VII. Executive Session (if needed)

VIII. Adjournment

MEETING SUMMARY

• All items approved “Time Sensitive” are final.

MEMBERS PRESENT:

Cindy J. Mills - Chair (via Teleconference)
Molly Cooper - Vice Chair (via Teleconference)
Alfred John - Secretary
Todd Levent - Member
Laura Semanson - Member

THE FORSYTH COUNTY BOARD OF COMMISSIONERS WORK SESSION ON SEPTEMBER 21, 2021, AT 2:00 P.M. SHALL BE VIA IN-PERSON ASSEMBLY OF THE BOARD.

While the public may attend the meeting in-person, information regarding remote streaming opportunities is available at www.forsythco.com


AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, SEPTEMBER 21, 2021 AT 2:00 PM
110 EAST MAIN STREET, SUITE 220
CUMMING, GEORGIA 30040

I. Call Meeting to Order
Chair Mills called the Work Session to order at 2:13 p.m. with all Board members present (Commissioners Mills and Cooper were joined via teleconference).

Molly Esswein, Jarrard and Davis, announced that she had spoken with Commissioners Mills and Cooper and their reasoning for remote-participation in the Work Session was appropriate under the Open Meetings Act.

II. Invocation and Pledge of Allegiance
David McKee, Assistant County Manager, led the Invocation and Pledge of Allegiance.

III. Adoption of Agenda
The Board voted unanimously to adopt the Agenda as amended:

• Add (15): Board consideration of a County-Initiated rezoning for the Boys and Girls Club - Cooper / Semanson;

• Add (16): Board consideration of a County-Initiated rezoning for 7703 Heardsville Circle - Cooper / Semanson;

• Postpone (7) to the January 11, 2022 Work Session: Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1 - Planning Manager, Department of Planning and Community Development.

IV. Announcements and Reports

(1) Announcement of County Phone App - Assistant County Manager (Kenney)
Brandon Kenney, Assistant County Manager, announced the launch of an official mobile application called Connect2Forsyth that allows residents to easily connect with their government by reporting concerns, paying water bills, receiving County news, calendar alerts, and more; a demonstration of the app was provided. Mr. Kenney also recognized the efforts of the Department of Information Systems and Technology in the development of Connect2Forsyth.

V. Items for Consideration and Discussion

(1) COVID update - Director, Emergency Management Agency
(Added to Agenda per direction provided at the September 7, 2021 Work Session)
Joey Smith, Emergency Management Agency Deputy Director, addressed the Board regarding an update of COVID. The update included case numbers, hospitals / emergency room visits, testing, booster shots, antibody treatments, and a COVID Vaccine Clinic. Kevin Tanner, County Manager, recognized and thanked Lynn Jackson and the Northside Forsyth family for their continued support. Commissioner Semanson advised that some pharmacies have the booster shots available for qualifying individuals. No Board action was taken.

(2) Lake Lanier Association update and annual dollar request from Forsyth County - County Manager
John Barker, Lake Lanier Association President, addressed the Board and provided a presentation regarding an update of the Lake Lanier Association along with the request for the annual $25,000 commitment from the County. The Board voted unanimously to approve the annual commitment of $25,000 to the Lake Lanier Association.

(3) Board consideration and approval to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly - Director, Department of Procurement
Larry Holtzclaw, Department of Procurement Contract Administrator, addressed the Board. The Board voted unanimously to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly.

(4) Board consideration and approval to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC. Staff Recommendation: approve to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC with permission for the County Manager to sign the appropriate documents; $2,469,500.00, 2021 Capital Budget - Director, Department of Procurement
Larry Holtzclaw, Department of Procurement Contract Administrator, addressed the Board. The Board voted unanimously to award RFP 21-78-1510 to Jericho Design Group LLC in the amount of $2,469,500 for Architectural and Engineering Services for the Forsyth County Administration Building with permission for the County Manager to sign the appropriate documents as presented.

(5) Board consideration and approval of proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for employees to complete required training and certification - Director, Department of Personnel Services
Charity Clark, Department of Personnel Services Director, addressed the Board. The Board voted unanimously to approve the proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for employees to complete required training and certification as presented and as supported by the Civil Service Board.

(6) Board consideration and approval of the 2022 Employee Medical Benefit Plans. Staff requests this Item be considered on a "Time Sensitive" basis - Director, Department of Personnel Services
(Presented to the Finance Committee on September 2, 2021)
Charity Clark, Department of Personnel Services Director, and Marc Turk, Chief Financial Officer, addressed the Board and provided a presentation. Ms. Clark and Mr. Turk advised that the presentation was presented to and approved by the Finance Committee at its September 2, 2021 Called Meeting. Kevin Tanner, County Manager, addressed the Board. The Board voted unanimously to approve the 2022 Employee Medical Benefit Plan as presented. This Item was approved “Time Sensitive”.

(7) Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1 - Planning Manager, Department of Planning and Community Development
(Postponed from the September 7, 2021 Agenda)
The Board voted unanimously [during adoption of the Agenda] to postpone this Item to the January 11, 2022 Work Session.

(8) Board discussion and possible direction regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code - Deputy Director, Department of Planning and Community Development
(Postponed from the August 10, 2021 Agenda)
Vanessa Bernstein-Goldman, Department of Planning and Community Development Deputy Director, addressed the Board. The Board voted unanimously to authorize staff to proceed with the Public Hearing process regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code.

(9) Board discussion and possible direction regarding steering committee appointment related to the Comprehensive Plan’s 5 year update - Deputy Director, Department of Planning and Community Development
Vanessa Bernstein-Goldman, Department of Planning and Community Development Deputy Director, addressed the Board and advised that the Steering Committee will consist of seven members with each Commissioner appointing one member, an Economic Development representative (Vivian Vakili), and one member of the Board of Commissioners. The Board voted unanimously to nominate and appoint Alfred John to the Steering Committee as the Board of Commissioners’ representative.

Then, a list providing the Steering Committee members was displayed. The members are as follows:

District 1 - Kerry Hill (not on list but verbally appointed by Vice Chairman Cooper)
District 2 - Kathy Autry
District 3 - James Daniel
District 4 - Ricky Bryan
District 5 - Jennifer Parsons
Economic Development Representative - Vivian Vakili

Ms. Bernstein-Goldman advised the Board that staff is working on an engagement plan with the consultants. No Board action was taken.

(10) Board consideration and approval of a Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions - Chief Financial Officer
Marc Turk, Chief Financial Officer, addressed the Board. The Board voted unanimously to approve the Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions as presented by the Chief Financial Officer.

(11) Board consideration of City of Cumming annexation of parcels 196-001 and 196-002 (+/- 54.223 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)
Molly Esswein, Jarrard and Davis, addressed the Board and provided a presentation. The Board voted unanimously to authorize the County Attorney’s office to tender a letter of objection to the City of Cumming regarding the request for annexation of parcels 196-001 and 196-002 as presented. This Item was approved “Time Sensitive”.

(12) Board consideration of City of Cumming annexation of parcel C01-008 (+/- 0.9 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)
Molly Esswein, Jarrard and Davis, addressed the Board and provided a presentation. The Board voted unanimously to authorize the County Attorney’s office to tender a letter of non-objection to the City of Cumming regarding the request for annexation of parcel C01-008 with the inclusion of the request for consideration of the City’s support of the Overlay for that district and prohibition of the uses as stated (open-storage, used car sales, and mini-warehouses). This Item was approved “Time Sensitive”.

(13) Board ratification of Ford Parts Agreement - County Attorney
Molly Esswein, Jarrard and Davis, addressed the Board. The Board voted unanimously to ratify the Ford Parts Agreement. This Item was approved “Time Sensitive”.

(14) Board consideration of acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision - County Attorney
Molly Esswein, Jarrard and Davis, addressed the Board. The Board voted unanimously to approve the acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision. This Item was approved “Time Sensitive”.

The Board voted unanimously [during adoption of the Agenda] to add (15) and (16).

(15) Board consideration of a County-Initiated rezoning for the Boys and Girls Club - Cooper / Semanson
Chair Mills and Vice Chair Cooper addressed the Board regarding a County-Initiated rezoning for the Boys and Girls Club. Christopher Light, Lipscomb, Johnson, Sleister, Dailey, and Smith, LLP, addressed the Board at the request of Commissioner Semanson. The Board voted unanimously to authorize staff to proceed with the Public Hearing process regarding a County-Initiated Rezoning from A1 to CBD, Parcels 193-016 and 193-491, for a club, non-profit, with full staff review and a Town Hall or Public Participation Meeting to be done prior to movement on the Project.

(16) Board consideration of a County-Initiated rezoning for 7703 Heardsville Circle - Cooper / Semanson
Chair Mills and Vice Chair Cooper addressed the Board regarding a County-Initiated rezoning for 7703 Heardsville Circle. The Board voted unanimously to authorize staff to proceed with the Public Hearing process regarding a County-Initiated rezoning from Res2 to A1 for 7703 Heardsville Circle.

VI. Recess Work Session
The Board voted unanimously to recess the Work Session for the purpose to enter an Executive Session to discuss Litigation, Land Acquisition, and/or Personnel.

Molly Esswein, Jarrard and Davis, announced that no Open Session Items would follow the Executive Session.

VII. Executive Session (if needed)
The Board voted unanimously to come out of recess and reconvene the Work Session.

VIII. Adjournment
The Board voted unanimously to adjourn the Work Session.

FORSYTH COUNTY BOARD OF COMMISSIONERS
WORK SESSION
SEPTEMBER 21, 2021

On Tuesday, September 21, 2021 at 2:13 p.m., in the Commissioners’ Meeting Room of the Forsyth County Administration Building, the Forsyth County Board of Commissioners held a Work Session with the following persons present: Cindy Jones Mills – Chairman (via Zoom), Molly Cooper – Vice Chairman (via Zoom), Alfred John - Secretary, Todd Levent – Member, Laura Semanson – Member, Kevin Tanner – County Manager, Molly Esswein – Jarrard & Davis and Cindy Henderson – Deputy Clerk.

THE FORSYTH COUNTY BOARD OF COMMISSIONERS WORK SESSION ON SEPTEMBER 21, 2021 AT 2:00 P.M. SHALL BE VIA IN-PERSON ASSEMBLY OF THE BOARD.

While the public may attend the meeting in-person, information regarding remote streaming and participation opportunities is available at www.forsythco.com

AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, SEPTEMBER 21, 2021 AT 2:00 PM
110 EAST MAIN STREET, SUITE 220
CUMMING, GEORGIA 30040


I. Call Meeting to Order

II. Invocation and Pledge of Allegiance

III. Adoption of Agenda

IV. Announcements and Reports

(1) Announcement of County Phone App - Assistant County Manager (Kenney)

V. Items for Consideration and Discussion

(1) COVID update - Director, Emergency Management Agency
(Added to Agenda per direction provided at the September 7, 2021 Work Session)

(2) Lake Lanier Association update and annual dollar request from Forsyth County - County Manager

(3) Board consideration and approval to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly - Director, Department of Procurement

(4) Board consideration and approval to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC. Staff Recommendation: approve to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC with permission for the County Manager to sign the appropriate documents; $2,469,500.00, 2021 Capital Budget - Director, Department of Procurement

(5) Board consideration and approval of proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for employees to complete required training and certification - Director, Department of Personnel Services

(6) Board consideration and approval of the 2022 Employee Medical Benefit Plans. Staff requests this Item be considered on a "Time Sensitive" basis - Director, Department of Personnel Services
(Presented to the Finance Committee on September 2, 2021)

(7) Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1 - Planning Manager, Department of Planning and Community Development
(Postponed from the September 7, 2021 Agenda)

(8) Board discussion and possible direction regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code - Deputy Director, Department of Planning and Community Development
(Postponed from the August 10, 2021 Agenda)

(9) Board discussion and possible direction regarding steering committee appointment related to the Comprehensive Plan’s 5 year update - Deputy Director, Department of Planning and Community Development

(10) Board consideration and approval of a Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions - Chief Financial Officer

(11) Board consideration of City of Cumming annexation of parcels 196-001 and 196-002 (+/- 54.223 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)

(12) Board consideration of City of Cumming annexation of parcel C01-008 (+/- 0.9 Acres of Land) - County Attorney
(Postponed from the September 7, 2021 Agenda)

(13) Board ratification of Ford Parts Agreement - County Attorney

(14) Board consideration of acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision - County Attorney

VI. Recess Work Session

VII. Executive Session (if needed)

VIII. Adjournment


Chairman Mills recognized a quorum and called the meeting to order.

Molly Esswein, Jarrard & Davis, announced that Chairman Mills and Vice Chairman Cooper’s reasoning for remote-participation in today’s meeting was appropriate under the Open Meetings Act.

The Invocation and Pledge of Allegiance were led by David McKee, Assistant County Manager.

ADOPTION OF AGENDA

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to add Item #15 (Board consideration of a County-Initiated rezoning for the Boys & Girls Club). Motion carried unanimously.

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to add Item #16 (Board consideration of a County-Initiated rezoning for 7703 Heardsville Circle). Motion carried unanimously.

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to postpone Item #7 (Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1) to the Work Session of January 11, 2022 at the request of the County Manager. Motion carried unanimously.

There was a motion by Commissioner Semanson and a second by Commissioner John to adopt the agenda as amended. Motion carried unanimously.

UNDER ANNOUNCEMENTS AND REPORTS THE FOLLOWING ACTIONS WERE TAKEN:

(1) Announcement of County Phone App

Brandon Kenney, Assistant County Manager, announced the launch of an official mobile application called Connect2Forsyth that allows residents to easily connect with their government by reporting concerns, paying water bills, receiving County news, calendar alerts and more. A demonstration of the app was provided. Mr. Kenney also recognized the efforts of the IS&T Department in the development of Connect2Forsyth.

UNDER ITEMS FOR CONSIDERATION AND DISCUSSION THE FOLLOWING ACTIONS WERE TAKEN:

(1) COVID Update

Joey Smith, Emergency Management Agency Deputy Director, addressed the Board and provided an update regarding COVID. The update included case numbers, hospital/emergency room visits, testing, booster shots, antibody treatments and a COVID Vaccine Clinic. Kevin Tanner, County Manager, recognized and thanked Lynn Jackson and the Northside Forsyth family for their continued support. Commissioner Semanson advised that some pharmacies have the booster shots available for qualifying individuals. No formal Board action was taken.

(2) Lake Lanier Association update and annual dollar request from Forsyth County

John Barker, Lake Lanier Association President, addressed the Board and provided a PowerPoint presentation regarding activities of the Lake Lanier Association. There was a motion by Commissioner Semanson and a second by Commissioner John to approve the annual commitment of $25,000 to the Lake Lanier Association. Motion carried unanimously.

(3) Board consideration and approval to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly

Larry Holtzclaw, Contract Administrator, addressed the Board. There was a motion by Commissioner Semanson and a second by Commissioner John to declare the list of items as surplus with authorization for the Department of Procurement to dispose of accordingly. Motion carried unanimously.

(4) Board consideration and approval to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC. Staff Recommendation: approve to award RFP 21-78-1510 for Architectural/Engineering Services for the Forsyth County Administration Building to Jericho Design Group LLC with permission for the County Manager to sign the appropriate documents; $2,469,500.00, 2021 Capital Budget

Larry Holtzclaw, Contract Administrator, addressed the Board. There was a motion by Commissioner Semanson and a second by Commissioner Cooper to award RFP 21-78-1510 to Jericho Design Group LLC in the amount of $2,469,500 for Architectural/Engineering Services for the Forsyth County Administration Building with permission for the County Manager to sign the appropriate documents as presented. Motion carried unanimously.

(5) Board consideration and approval of proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for
employees to complete required training and certification

Charity Clark, Director of Personnel Services, addressed the Board. There was a motion by Commissioner Mills and a second by Commissioner John to approve the proposed changes to Civil Service Policy 3 - Probationary and Regular Status - to allow for probationary extensions for employees to complete required training and certification as presented and as supported by the Civil Service Board. Motion carried unanimously.

(6) Board consideration and approval of the 2022 Employee Medical Benefit Plans. Staff requests this Item be considered on a "Time Sensitive" basis

Charity Clark, Director of Personnel Services, and Marc Turk, Chief Financial Officer, addressed the Board and provided a PowerPoint presentation. The presentation was presented to, and approved by, the Finance Committee at their meeting of September 2, 2021. Kevin Tanner, County Manager, addressed the Board. There was a motion by Commissioner John and a second by Commissioner Semanson to approve the 2022 Employee Medical Benefit Plan as presented and that this item is approved as time sensitive. Motion carried unanimously.

(7) Board consideration and possible direction of a Board generated rezoning for ZA3953, Forsyth County Board of Commissioners. In accordance with UDC 8-5.5(I), if an Application for a Land Disturbance Permit has not been submitted within 18 months of zoning approval, the Board may consider rezoning to a Constitutional Zoning designation - District 1 – Postponed [during adoption of the Agenda] to the Work Session of January 11, 2022

(8) Board discussion and possible direction regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code

Vanessa Bernstein-Goldman, Deputy Director of Planning & Community Development, addressed the Board. There was a motion by Commissioner Levent and a second by Commissioner Semanson to authorize staff to proceed with the Public Hearing process regarding modifications to the Comprehensive Plan’s Community Character Map and Height Performance Standards within the Unified Development Code. Motion carried unanimously.

(9) Board discussion and possible direction regarding steering committee appointment related to the Comprehensive Plan’s 5 year update

Vanessa Bernstein-Goldman, Deputy Director of Planning & Community Development, addressed the Board. The Board was advised that the Steering Committee will consist of seven members with each Commissioner appointing one member, an Economic Development representative and one member of the Board of Commissioners.

There was a motion by Commissioner Semanson and a second by Commissioner Levent to nominate and appoint Alfred John to the Steering Committee as the Board of Commissioners’ representative. Motion carried unanimously.

A list of the Steering Committee members, in addition to Commissioner John, was displayed. The members are as follows:

District 1 – Kerry Hill (not displayed on list but verbally appointed by Vice Chairman Cooper)
District 2 – Kathy Autry
District 3 – James Daniel
District 4 – Ricky Bryan
District 5 – Jennifer Parsons
Economic Development Representative – Vivian Vakili

Ms. Bernstein-Goldman advised the Board that staff is working on an engagement plan with the consultants. No formal Board action was taken.

(10) Board consideration and approval of a Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions

Marc Turk, Chief Financial Officer, addressed the Board. There was a motion by Commissioner Semanson and a second by Commissioner Cooper to approve the Budget Resolution to provide funding for Capital Projects Management and ADA Coordinator positions as presented by the Chief Financial Officer. Motion carried unanimously.

(11) Board consideration of City of Cumming annexation of parcels 196-001 and 196-002 (+/- 54.223 Acres of Land)

Molly Esswein, Jarrard & Davis, addressed the Board and provided a PowerPoint presentation. There was a motion by Commissioner Levent and a second by Commissioner John to send a letter of objection as presented. Motion and second were withdrawn.

There was a motion by Commissioner Levent and a second by Commissioner John to send a letter of objection as presented by Counsel and that this item is approved as time sensitive. Motion carried unanimously.

(12) Board consideration of City of Cumming annexation of parcel C01-008 (+/- 0.9 Acres of Land)

Molly Esswein, Jarrard & Davis, addressed the Board and provided a PowerPoint presentation. There was a motion by Commissioner Cooper and a second by Commissioner Levent to send a letter of non-objection and to request consideration of the City’s support of the Overlay for that district and prohibition of the uses as stated (open-storage, used car sales, and mini-warehouses) and that this item is approved as time sensitive. Motion carried unanimously.

(13) Board ratification of Ford Parts Agreement

Molly Esswein, Jarrard & Davis, addressed the Board. There was a motion by Commissioner Cooper and a second by Commissioner John to ratify the Ford Parts Agreement and that this item is approved as time sensitive. Motion carried unanimously.

(14) Board consideration of acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision

Molly Esswein, Jarrard & Davis, addressed the Board. There was a motion by Commissioner Semanson and a second by Commissioner John to approve the acceptance of a temporary construction easement from CC WINDERMERE, LLC, a Nevada limited liability company, regarding stormwater-related improvements at Daves Creek near the Windermere subdivision and that this item is approved as time sensitive. Motion carried unanimously.

(15) Board consideration of a County-Initiated rezoning for the Boys & Girls Club

Chairman Mills and Vice Chairman Cooper addressed the Board regarding a County-Initiated rezoning for the Boys & Girls Club.

Christopher Light, Attorney, addressed the Board at the request of Commissioner Semanson.

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to authorize staff to proceed with the Public Hearing for a County-Initiated rezoning from A1 to CBD, Parcels 193-016 and 193-491, for a club, non-profit. Motion and second were withdrawn.

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to authorize staff to proceed with the Public Hearing for a County-Initiated rezoning from A1 to CBD, Parcels 193-016 and 193-491, for a club, non-profit, with full staff review and a Town Hall or Public Participation Meeting to be done prior to movement on the project. Motion carried unanimously.

(16) Board consideration of a County-Initiated rezoning for 7703 Heardsville Circle

Chairman Mills and Vice Chairman Cooper addressed the Board regarding a County-Initiated rezoning for 7703 Heardsville Circle. There was a motion by Commissioner Cooper and a second by Commissioner Semanson to authorize staff to proceed with the Public Hearing for a County-Initiated rezoning from Res2 to A1 for 7703 Heardsville Circle. Motion carried unanimously.

There was a motion by Commissioner Cooper and a second by Commissioner Semanson to recess the Work Session and enter into Executive Session for the purposes of Litigation, Land Acquisition and/or Personnel. Motion carried unanimously.

The County Attorney announced that no Open Session Items would follow the Executive Session.

There was a motion by Commissioner John and a second by Commissioner Semanson to come out of recess and reconvene the Work Session. Motion carried unanimously.

There was a motion by Commissioner John and a second by Commissioner Semanson to adjourn. Motion carried unanimously.


____________________________
Clerk/Deputy Clerk of Commission

The above and foregoing Minutes are hereby certified as being correct and ordered
recorded.



____________________________________________
CINDY J. MILLS, CHAIRMAN


____________________________________________
MOLLY COOPER, VICE CHAIRMAN


____________________________________________
ALFRED JOHN, SECRETARY


____________________________________________
TODD LEVENT, MEMBER


____________________________________________
LAURA SEMANSON, MEMBER

For detailed information concerning this meeting please reference the streaming video located on the Forsyth County Web site at www.forsythco.com.