REQUEST FOR PROPOSAL
RFP NO. 22-005-1620
Mailroom and Copy Services
Pre-Proposal Meeting: 10:00 a.m., Thursday March 17, 2022
Location: Forsyth County Administration Building
110 E. Main St., Cumming, GA 30030
Meet in the Lobby on 1st Floor
FORSYTH COUNTY BOARD OF COMMISSIONERS
CUMMING, GEORGIA
Closing Date/Time:
Thursday March 31, 2022 / 2pm
Forsyth County Procurement Department
514 West Maple Street, Suite 104
Cumming, GA 30040
Phone: 770.888.8872
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FORSYTH COUNTY, GEORGIA
Request for Proposal No. 22-005-1620
Mailroom and Copy Services
(Issued March 1, 2022)
PURPOSE OF THE REQUEST FOR PROPOSAL
The Forsyth County Board of Commissioners is soliciting Proposals from qualified firms to provide a Mailroom and Copy Services Program. The proposed term of the Contract is a period of one (1) year beginning in 2022, with an option for four (4) additional years.
It is the County’s intent that this Request for Proposal (“RFP”) permit competition. It shall be the offeror’s responsibility to advise the Procurement Agent, in writing, if any language, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be received by the Procurement Agent not later than ten (10) days prior to the date set for acceptance of the proposal.
While every effort has been made to ensure the accuracy and completeness of information in the RFP, we recognize that the information may not be complete in every detail and that all work may not be expressly mentioned in these specifications. It is the responsibility of the proposing company to include in their proposal all pertinent information in accordance with the objectives of the County.
GENERAL INFORMATION
Proposals MUST be submitted in the format prescribed herein. Failure to comply with the directions listed in this RFP, or omission of requested information could result in disqualification of your firm’s proposal. Proposals are to be submitted in a sealed envelope, clearly marked in the lower left-hand corner:
“Proposal – RFP No. 22-005-1620 / Mailroom and Copy Services
Date/Time: Thursday March 31, 2022 / 2pm
& Name of submitting firm”
Pricing information is to be included in a separately sealed envelope within the proposal. The proposals and pricing information will be received at the offices of the Forsyth County Procurement Department:
Forsyth County Procurement Department
514 West Maple Street, Suite 104
Cumming, GA 30040
One (1) original hardcopy and five (5) digital copies via flash drive (one proposal per drive) copies of the Proposal must be received at the Procurement Department’s office not later than 2:00 p.m. Local Time. Absolutely no Proposals will be accepted after 2:00 p.m. Faxed or e-mailed Proposals are not acceptable. Proposals received after the deadline will be returned to the sender unopened. Names of submitting firms will then be read aloud at 2:30 p.m., March 31, 2022. All interested parties and the general public are invited.
ALL QUESTIONS are to be directed to Greg Bridges, Procurement Agent III, Forsyth County Procurement Department, GEBridges@forsythco.com. All questions are to be received not later than 12:00 p.m., Local, March 22, 2022. Responses to substantive questions will be provided as written Addenda and will be posted upon the Forsyth County website, www.forsythco.com