4/28/2003 - Board of Commissioners Summary

MEMBERS PRESENT:
Jack Conway, Chairman; Marcie Kreager, Vice Chairman; Charles Laughinghouse, Secretary; David F. Pritchett, Member; Eddie Taylor, Member.


I. Call Meeting to Order

II. Invocation and Pledge of Allegiance

III. Adoption of Agenda – Adopted with changes.

IV. Announcements and Reports

(1) At the request of the Sheriff’s Office, the Resolution being adopted today in memory of David P. Land will be read & presented at the May 12, 2003 meeting – Chairman Conway.

(2) Presentation of check from Eagle Point Landfill in the amount of $74,850.07 - Jim & Glennon Grogan.

(3) Impact Fee Committee has completed their study and presentation will be given at the 5/12/03 meeting – Chairman Conway.

(4) Presentation of Resolution to the Central High School Drama Department – Commissioner Kreager.

(5) Presentation of Resolution to the Forsyth County Master Gardeners – Chairman Conway.

(6) Notice to rescind vote on the public use of the Board of Commissioners’ Meeting Room and place on May 12, 2003 Agenda – Commissioner Laughinghouse.

(7) Contrary to published reports in the Forsyth County News, none of the road widening projects being funded by SPLOST 5 have been finalized. Specifically, none have been deleted. A committee has been assigned by this BOC to evaluate all of the projects and make a recommendation to the BOC on priorities, funding mechanisms and specifics about individual roadways. Until the BOC approves or modifies that recommendation, nothing is finalized – Commissioner Pritchett.

V. Public Comments – 4 speakers.

VI. Adoption of Minutes:

(1) Called Meeting/Work Session and Executive Session of March 31, 2003. – Adopted.

(2) Called Meeting/Work Session and Executive Session of April 7, 2003. – Adopted.

(3) Regular Meeting and Executive Session of April 7, 2003. – Adopted.

VII. Consent Agenda:

(1) Adoption of Resolutions authorizing Affidavits concerning Executive Sessions of March 31, 2003 and April 7, 2003. – Adopted.

(2) Adoption of Resolution in memory of Sergeant David P. Land – Chairman Conway. – Adopted.

(3) Adoption of Resolution in recognition of the achievements of the Forsyth Central High School Drama Department, Kimberly Frederick and Kane Miller – Commissioner Kreager. – Adopted.

(4) Adoption of Resolution in recognition of the Forsyth County Master Gardeners – Chairman Conway. – Adopted.

(5) Authorization to begin advertisement for the abandonment of a portion of Nichols Drive (District #2) – Director of Engineering. – Adopted (Reworded to read: Authorization to begin advertisement for the abandonment of a portion of Nichols Drive (District #2) to include the required public hearings).

(6) Authorization to begin advertisement for the abandonment of Grogan Road (District #4) – Director of Engineering. – Adopted – (Reworded to read: Authorization to begin advertisement for the abandonment of Grogan Road (District #4) to include required public hearings).

(7) Authorization to change the name of Baptist Medical Center Drive to Northside Forsyth Drive (District #1) – Director of Engineering. – Approved.

(8) Authorization to establish a 25 m.p.h. speed limit on the following roads in Commonwealth Subdivision, District #2: (Director of Engineering) – Approved.

(A) Commonwealth Trail
(B) Commonwealth Road
(C) Commonwealth Avenue
(D) Commonwealth Lane
(E) Commonwealth Court

(9) Authorization to establish the following roads as “No-Through Truck” Routes, District #3: (Director of Engineering) – Approved.

(A) Pooles Mill Road
(B) Heardsville Road
(C) Hurt Bridge Road
(D) Burnt Bridge Road
(E) Wallace Tatum Road

(10) Authorization to establish a three-way-stop on Woodland Trace at Rogers Mill Lane in the Woodland Park Subdivision (District #2) – Director of Engineering. – Approved.

(11) Adoption of the Forsyth County HIPAA Privacy Policy and Procedure with HIPAA Amendment to the Forsyth County Group Health Benefit Plan – Director of Human Resources. – Adopted.

(12) Approve request by IT Department to eliminate Classification Title (0424) Programmer Analyst, Grade 16 (currently vacant) and replace with Classification Title (0419) Systems Analyst, Grade 18 – Director of Human Resources. – MOVED TO NEW BUSINESS #14.

(13) Approval of final site plan as per zoning conditions on ZA# 888 (District #3) – Assistant Director of Planning & Development. – Approved.

(14) Approval of site plan for accessory uses for Grace Chapel Church of Christ (District #3) – Assistant Director of Planning & Development. – REMOVED – TO BE PLACED ON 5/12/03 AGENDA.
(14) Authorization for Chairman to execute Quit Claim Deeds on Linger Longer Road – Commissioner Taylor.

VIII. Old Business:

(1) Rezoning requests: (Assistant Director of Planning & Development)

(A) Everett Management, LLC, ZA# 2692, A1 to R2R – District #4. – Postponed to 7/28/03.

(B) Everett Management, LLC, ZA# 2693, A1 to CBD – District #4. – Approved with conditions.

(C) PEC Development, ZA# 2702, M1 to R3 – District #3. – Postponed to 5/12/03.

(D) Site Development, Svc., Inc., ZA# 2720, A1 to R2R – District #3. – Approved with conditions.

(E) AT & T Wireless Services, ZA# 2722 & CUP #02-038, A1 to HB with a variance and a Conditional Use Permit to allow the proposed use/development of a telecommunications tower – District #4. – Denied.

(2) Request by Troy Harris on behalf of Monogram Homes, Inc., regarding the denial of a variance on AB# 02-092 (District #2) – Denied by Appeals Board on February 4, 2003 (Public Hearing held on March 24, 2003) – Assistant Director of Planning & Development. – Denied.

(3) Selection of Subarea Advisory Committee Members – Marcie Diaz, Planning & Development. – Appointments were made to the following areas: Coal Mountain, McFarland, Cumming, South Forsyth, Big Creek, Buford, Lake Lanier, Settingdown, Etowah.

(4) Adoption of Resolution enacting a moratorium for 120 days barring the acceptance of all residential zoning applications – Commissioner Laughinghouse. – Adopted 120 day moratorium.





IX. New Business:

(1) Rezoning requests: (Assistant Director of Planning & Development)

(A) The RS Freeland Company, CUP# 03-041, issuance of a Conditional Use Permit to allow outside storage of boats and recreational vehicles on property currently zoned CBD – District #3. – Approved with conditions.

(B) Bagley Properties, ZA# 2715, A2 & R2 to PUD – Districts #2 & #3. Approved with conditions.

(C) Brian W. Cole, ZA# 2726, A1 to PUD – District #2. – Approved with conditions.

(D) North Metro Trust/Henry L. Young, Jr., Esq. Trustee, ZA# 2731, LR to O&I (Planning Commission recommends approval to OR) – District #4. – Approved with conditions.

(E) Greenspace Properties, LLC, ZA# 2734, A1 to CR1 – District #4. (Applicant has requested postponement to May 28, 2003). – Postponed to 5/28/03.

(F) Robert Mooney, ZA# 2738, A1 to R2R – District #2. – Approved with conditions.

(G) McEver Development Co., LLC, ZA# 2740, A1 to R3 – District #3. – Approved with conditions.

(H) McEver Development Co., LLC, ZA# 2741, R3 to A1 – District #3. – Approved with conditions.

(I) Brad Schramm, ZA# 2742, R1 to CBD with a Conditional Use Permit to allow the proposed use/development of retail, office and warehouse use – District #1. – Approved with conditions.

(J) OCS Enterprises, Inc., ZA# 2744, A1 to M1 – District #1. – Approved with conditions.

(K) OCS Enterprises, Inc., ZA# 2745, A1 to CBD – District #1. – Approved with conditions.

(2) Request for a Public Hearing by Alfred J. Lee regarding the denial of a variance on AB# 03-007 (District #5) – Denied by the Appeals Board on April 1, 2003 – Assistant Director of Planning & Development. – Approved for Public Hearing on 6/16/03.

(3) Request to approve one (1) new position, Accountant I (0433), Grade 13 for 2003 budget – Tax Commissioner. – Approved.

(4) Appointment of member to the Etowah HCP Steering Committee – Commissioner Kreager. – Appointed Chairman Conway.

(5) Appointment of member to the Lake Sidney Lanier Watershed Governance Council – Commissioner Kreager. – Postponed to 5/12/03.

(6) Acceptance/rejection of RFP #03-02-3340 for Collection Services for the Water & Sewer Department – Procurement Director. – Approved (United Credit Systems).

(7) Acceptance/rejection of Bid #03-17-2210 for the division of the electrical system in the E-911 Center from the Detention Center – Procurement Director. – Approved (Network Cabling).

(8) Authorization for a Change Order to the Contract with Pond & Company for the design of three (3) intersections – Procurement Director. – Approved.

(9) Discussion of sewer system needs – Director of Water & Sewer. – Approved to proceed with engineering studies @ Hampton area on Settingdown Creek to North of Hubbard Town Road & Bagley Creek approximately 5200 feet from GA 400 to boundary of Everett Major development.

(10) Approval of a Sewer Reservation Agreement with Greenspace Properties, LLC – Director of Water & Sewer. – Postponed to 5/5/03 Work Session.

(11) Discussion regarding the installation of waterlines on Burgess Drive, Burgess Lane, Burgess Trail and other County roads – Director of Water & Sewer. – Postponed to 5/5/03 Work Session.

(12) Discussion regarding public use of Commissioners’ Meeting Room – Commissioner Pritchett. – Postponed to 5/12/03.

(13) Appointment/reappointment of member to the Board of Ethics (Term of Dan Wolf expired on 2/10/03) – County Administrator. – Postponed to 5/28/03

(14) MOVED FROM CONSENT AGENDA #12: Approve request by IT Department to eliminate Classification Title (0424) Programmer Analyst, Grade 16 (currently vacant) and replace with Classification Title (0419) Systems Analyst, Grade 18 – Director of Human Resources. – Failed due to lack of majority vote.

X. Recess Regular Meeting

XI. Executive Session if Needed

XII. Adjournment