12/8/2003 - Board of Commissioners Summary

MEMBERS PRESENT:
Jack Conway, Chairman; Marcie Kreager, Vice Chairman; Charles Laughinghouse, Secretary; David (AJ) Pritchett, Member; Eddie Taylor, Member.



Call Meeting to Order

Invocation and Pledge of Allegiance

Adoption of Agenda – Adopted with changes.

Announcements and Reports

Public Comments – 3 spoke

Adoption of Minutes:

(1) Called Meeting/Work Session of November 14, 2003. – Adopted.

(2) Regular Meeting/Public Hearings and Executive Session of November 17, 2003. – Adopted.

(3) Regular Meeting and Executive Session of November 24, 2003 – Adopted.

Consent Agenda:

(1) Adoption of Resolutions authorizing Affidavits concerning Executive Sessions of November 17, 2003 and November 24, 2003 – Senior Staff Attorney. – Adopted.

(2) Adoption of Resolution in recognition Robert M. Clutter, Jr. for achieving the rank of Eagle Scout – Commissioner Pritchett. – Postponed to 12/22/03.

(3) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Honor Run in Longpointe, Phase 2A (District #2) – Director of Engineering. – Approved.

(4) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Arbor Meadows Drive, Arbor Creek Court, Arbor Hill Place and Arbor Lake Drive in Arbor Meadows, Phase 1 (District #1) – Director of Engineering. – Approved.

(5) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Caney Creek Lane and Rocky Creek Court in Caney Creek, Phase 2 (District #2) – Director of Engineering. – Approved.

(6) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Crossland Drive and Coosa Drive in Westbrook, Phase 1 (District #3) – Director of Engineering. – Approved.

(7) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month period for Cold Stream Drive in Bethelview Downs, Unit 3-D (District #1) – Director of Engineering. – Approved.

(8) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Landsdowne Court and Lancashire Lane in Windermere, Pod L (District #2) – Director of Engineering. – Approved.

(9) Acceptance of Right-of-Way as a County maintained road and initiation of 18 month maintenance period for Shakerag Trace, Friarbridge Drive, Lockslay and Norwich Place in Shake Rag Farms, Unit 1-A (District #2) – Director of Engineering. – Approved.

(10) Adoption of FY 2004 Contract with Legacy Link, Inc. for the provision of senior programs provided at the Senior Center – Senior Center Director. – Adopted.

(11) Adoption of Resolution to condemn property now or formerly owned by Frances Denise Nichols for construction of Windermere Parkway – Senior Staff Attorney. – Adopted.

(12) Renewal of Wholesale Water Agreement with Dawson County – Director of Water & Sewer. – Approved.

(13) Review and approval of Task Order with CH2M Hill to perform Water Rate Structure and Water and Wastewater Cost of Service Analysis – Director of Water & Sewer. – Approved.

(14) Authorization to renew annual contracts for calendar year 2004 – Procurement Director. – Approved.

(15) Approval of Sewer Line Encroachment Agreement on Trammel Road and authorization for Chairman to execute – Senior Staff Attorney. – Postponed to 12/22/03.

(16) Approval of contract between the Georgia Department of Transportation for Project PR000-S005-0(37) which is to improve and relocate Hutchinson Road from Castleberry Road to SR 9 at Old Atlanta Road – Director of Engineering. – Approved.

(17) Approval of offer for employment of Chief Financial Officer – County Administrator. – Approved.

(18) Approval of Amendment to Intergovernmental Agreement relating to Land Public Transportation Systems and Land Transportation Projects – Director of Engineering. – Approved.

Public Hearings:

(1) Proposed changes to Comprehensive Plan as related to Impact Fees – Director/Assistant Director of Planning & Development. – Second reading scheduled for 12/15/03.

(2) Public Hearing and first reading of proposed Impact Fee Ordinances – Director/Assistant Director of Planning & Development. – Second reading scheduled for 12/15/03.

(3) Public Hearing and first reading of proposed Impact Fee Administrative Code – Director/Assistant Director of Planning & Development. – Second reading scheduled for 12/15/03.

(4) Perimeter Oil Company dba Shell #563, Named Licensee is Vincent John Kenny, application to sell Malt Beverages (Beer) & Wine by the Package – District #2. – Approved.

(5) Perimeter Oil Company dba Shell #569, Named Licensee is Vincent John Kenny, application to sell Malt Beverages (Beer) & Wine by the Package – District #5. – Approved.

(6) Perimeter Oil Company dba Shell #566, Named Licensee is Vincent John Kenny, application to sell Malt Beverages (Beer) & Wine by the Package – District #2. – Approved.

Old Business:

(1) Rezoning requests: (Director of Planning & Development)

(A) Raymond J. Garrison, Jr., ZA# 2751, R2R to OR – District #2. – Postponed to 12/22/03.

(B) D-Tel, Inc., ZA# 2778, A1 to R3 – District #1. – Approved with conditions.

(C) Vincenzo Lombardo, ZA# 2784, A1 to OR – District #2. – Approved to RES1 with a CUP - with conditions.

(2) Request by Terry Wishart to amend zoning conditions placed on ZA# 2482 (Riverbrooke Properties) – District #4 – Director of Planning & Development. – Public Hearing held 11/17/03. – Approved with conditions.

(3) Appointment/reappointment of two (2) members to the Development Authority (the terms of Jim French & Bill McKnight expired on 10/27/03) – County Administrator. – Postponed to 01/12/04.

(4) Authorization to renew Inmate Medical Healthcare for 2004 – Procurement Director. – Approved.

(5) Perimeter Oil Company dba Shell #568, Named Licensee is Vincent John Kenny, application to sell Malt Beverages (Beer) & Wine by the Package – District #2 – Public Hearing held 11/17/03. – Approved.

(6) Adoption of Resolution for transmittal of Comprehensive Plan and supporting documents to the Department of Community Affairs – Director/Assistant Director of Planning & Development. – Adopted.

New Business:

(1) Request for approval of an accessory use for Lanier United Methodist Church for a preschool (District #5) – Director of Planning & Development. – Approved.

(2) Request for a Public Hearing by Elliott B. Smith, Attorney for The Teaford Company, Inc., regarding the denial of a variance on AB# 03-049 – Denied by the Appeals Board on November 5, 2003 (District #1) – Director of Planning & Development. – Public Hearing granted.

(3) Acceptance/rejection of Bid #03-60-3340 for the Settingdown Creek Gravity Sewer, Pump Station, Force Main and Reuse Line – Procurement Director. – Approved.

(4) Acceptance/rejection of Bid #03-58-2410 for the construction of Fire Station #5 – Procurement Director. – Approved.

(5) Acceptance/rejection of Bid #03-59-3340 for the construction of Vickery Phase II Sewer – Procurement Director. – Postponed to 12/22/03.

(6) Acceptance/rejection of Bid #03-68-3340 for various water & sewer landscape repairs throughout calendar year 2004 – Procurement Director. – Approved.

(7) Acceptance/rejection of Bid #03-67-3340 for the installation of 5/8”, 3/4“ and 1” water meters as needed for calendar year 2004 – Procurement Director. – Approved.

(8) Acceptance/rejection of Bid #03-66-3340 for emergency repairs for the Water & Sewer Department – Procurement Director. – Approved.

(9) Approve award of a contract for Inmate Food Service – Procurement Director. – Approved.

XI. Recess Regular Meeting

XII. Executive Session if Needed

XIII. Adjournment