12/13/2007 - BOC Summary

MEMBERS PRESENT:

Charles Laughinghouse, Chairman; David Richard, Vice Chairman; Jim Harrell, Secretary; Dr. Linda Ledbetter, Member; Brian Tam, Member.



Call Meeting to Order

Invocation and Pledge of Allegiance

Adoption of Agenda – Adopted with changes.

Announcements and Reports:

(1) Presentation of Host Fee Check from Eagle Point Landfill – Chairman Laughinghouse. – Check is in the amount of $131,102.02

(2) Commissioner Harrell announced his intention to Rescind and Reconsider ZA# 3446 at the Board’s regular meeting on January 3, 2008. The purpose of the possible rescission and reconsideration is to clarify the records and the minutes.

(3) Chairman Laughinghouse read into the record and presented a Resolution proclaiming December 3, 2007 as Forsyth County, Georgia’s 175th Anniversary Celebration.

Public Comments – 6 speakers.

Adoption of Minutes:

(1) Called Meeting/Work Session and Executive Session of November 13, 2007. – Adopted.

(2) Called Meeting/Work Session of November 15, 2007. – Adopted.

(3) Regular Meeting/Public Hearings and Executive Session of November 15, 2007. – Adopted.

(4) Called Meeting/Work Session and Executive Session of November 29, 2007. – Adopted.

Consent Agenda:

Adoption of Resolutions authorizing Affidavits concerning Executive Sessions of November 13, 2007; November 15, 2007 and November 29, 2007. – Adopted.

Adoption of Resolution proclaiming December 3, 2007 as Forsyth County, Georgia’s 175th Anniversary Celebration – Director of Communications. – Adopted.

Approval of Sewer Assignment Agreement from the Fulton County capacity between Greenstone Parkway 400, LLLP and Forsyth County – County Attorney. – Approved.

Approval of the following Sewer Reservation Agreements: (Director of Water & Sewer)

(A) Castleberry Promenade, LLC – City of Cumming (Bethelview WRF). – Approved.

(B) First Citizens Bank of Georgia – City of Cumming (Bethelview WRF). - Approved.

(C) NAHA II, LLC (Big Creek WRF). - Approved.

(D) RapidMart, LLC (Fowler WRF). - Approved.

Approval of private streets within the Enclave at Lanier Subdivision as requested by Civilscapes, Inc. located off of Jot-em-Down Road – District #4 – Director of Engineering. – Approved.

Request by the Director of Engineering for acceptance of right-of-way as County maintained roads and initiation of 18 month maintenance period and establish 25 m.p.h. as follows: - Approved.

(A) Cobblestone Farms, Phase 1

(1) Arlington Circle
(2) Birchfield Trail
(3) Parrelli Court
(4) Summerly Court

(B) Crescent Pointe

(1) Crescent Pointe Drive
(2) Crestfield Lane
(3) Suncrest Court

(C) Faircroft, Phase 1-A

(1) Faircroft Drive
(2) Hastings Terrace
(3) Plymouth Place

(D) Fieldstone Enclave, Pod C, Phase 3

(1) Abrazite Way
(2) Agard Street
(3) Rilandite Cove

(E) FieldstoneGlen, Pod B-1

(1) Almandine Way
(2) Azurite Street
(3) Rodalite Drive
(4) Stilbite Pass

(F) Fieldstone Glen, Pod B-2

(1) Azurite Street
(2) Tatalum Bend

(G) Forest Brooke, Phase 1-A

(1) Blair Valley Run
(2) Bluffton Springs Drive
(3) Bryce Valley Court
(4) Sandstone Court

(H) Forest Brooke, Phase 1-B

(1) Blair Valley Run
(2) Bluffton Springs Drive
(3) Branch Valley Way
(4) Shawn Creek Way
(5) Vista Overlook Way

Request by the Director of Engineering for acceptance of right-of-way as County maintained roads and initiation of 18 month maintenance period and establish 20 m.p.h. as follows: - Approved.

(A) Cool Springs, Phase 1

(1) Cool Springs Drive
(2) Boulder Bluff Drive

(B) Cool Springs, Phase 2

(1) Boulder Bluff Drive

The following items were previously discussed and approved at a Called Meeting/Work Session held on November 29, 2007:

(A) Renewal of Contract with Utilities Protection Center – Procurement Director. – Approved.

(B) Approval of Task Order Number 13, Amendment 24, with CH2M Hill for Watershed Support Services – Procurement Director. – Approved.

(C) Acceptance of Quote 07-60 for Blueprint Copies to be used by various departments within Forsyth County – Procurement Director. – Approved.

(D) Acceptance of proposal for construction documents for Fowler Park - Procurement Director. – Approved.

(E) Acceptance of RFP# 07-27-3340 for Membrane Equipment System for Shakerag Water Reclamation Facility – Procurement Director. - Approved.

(F) Acceptance of RFP# 07-72-2410 for Outdoor Warning Sirens – Procurement Director. - Approved.

(G) Ratification of Pricing Agreement for McPherson Oil (Bid #07-94-3180) – Procurement Director. - Approved.

(H) Acceptance of RFP# 07-102-2210 for Inmate Food Service – Procurement Director. - Approved.

(I) Acceptance of Bid #07-96-1511 for printing of Business Cards, Letterhead and Envelopes for various departments – Procurement Director. - Approved.

(J) Acceptance of Bid #07-97-2470 for Medical Supplies - Procurement Director. - Approved.

(K) Ratification of Pricing Agreement for Georgia Portables (Bid #07-103-3120) – Procurement Director. - Approved.

(L) Acceptance of Bid #07-104-1620 for as needed plumbing repairs – Procurement Director. - Approved.

(M) Acceptance of Bid #07-115-3120 for aggregate for the Roads & Bridges Department – Procurement Director. - Approved.

(N) Acceptance of Bid #07-118-0000 for Panasonic Toughbook Computers to be used in vehicles for various departments – Procurement Director. - Approved.

(O) Ratification of Blanket Pricing Agreement for CRS-2H Liquid Asphalt for the Roads & Bridges Department – Procurement Director. - Approved.

(P) Acceptance of Bid #07-121-3120 for Hot Asphaltic Concrete for the Roads & Bridges Department – Procurement Director. - Approved.

(Q) Request by the Planning Commission for a training budget – Assistant Director of Planning & Development. - Approved.

(R) Approval of Joint Funding Agreement with the U. S. Geological Survey (USGS) – Director of Water & Sewer. - Approved.

(S) Deer Park Easement Swap – County Attorney. - Approved.

(T) Evans Property Donation– County Attorney. - Approved.

(9) The following items were previously discussed and approved at a Called Meeting/Work Session held on December 11, 2007:

(A) Award of Ambulance Contract – Procurement Director. - Approved.

(B) Approval of Task Order 19, Amendment 6 with CH2M Hill for 60% design of the raw water intake – Director of Water & Sewer. - Approved.

(C) Authorization to renew Animal Shelter Contract for ninety (90) days with Orr’s Animal Hospital – Procurement Director. - Approved.

(D) Authorization for the purchase of a Restorer, Data Domain 560 Appliance Series, NDMP Server with a Maintenance Agree0ment and Installation for the IT Department – Procurement Director. – Approved.

(E) Acceptance of Bid #07-110-1620 for as needed Locksmith Services – Procurement Director. – Approved.

(F) Acceptance of Bid #07-111-1620 for Access Control Maintenance & Repairs – Procurement Director. – Approved.

(G) Acceptance of Bid #07-114-1500 for Uniform Service – Procurement Director. – Approved.

(H) Acceptance of Bid #07-117-3330 for various parts for the Water Department on an Annual Blanket Contract – Procurement Director. – Approved.

(I) Acceptance of Bid #07-119-1620 for Fire Extinguisher Maintenance – Procurement Director. – Approved.

(J) Acceptance of Bid #07-125-3340 for Emergency Repairs of Water/Sewer Lines & Mains on an Annual Price Agreement – Procurement Director. – Approved.

(K) Authorization to complete repair work on 36” Ronald Reagan waterlines – Procurement Director. – Approved.

(L) Acceptance of Bid #07-131-3340 for utility locates – Procurement Director. – Approved.

(M) Award of RFQ #07-74-1500 for Architectural Services for the Detention Center – Procurement Director. – Approved.

(N) Award of RFP #07-99-3150 for Real Estate Appraisers – Procurement Director. – Approved.

(O) Award of RFP #07-101-1500 for as needed Geotechnical Services – Procurement Director. – Approved.

VIII. Public Hearings:

(1) Request approval of 2008 Alcohol Licenses as follows: (County Manager)

(A) Nam Investments, Inc. d/b/a Good Time Beverage, Named Licensee is Neil Marchandani, application to sell Distilled Spirits, Malt Beverages (Beer) and Wine by the Package – District #2.
Public Hearing held – postponed decision to 12/20/07.

(B) GM Mart, LLC d/b/a Food Mart #501 – Shell, Named Licensee is Ramix Mikhail, application to sell Beer and Wine by the Package – District #5.
Approved.

(C) Anan Gas, Inc. d/b/a Hubbard’s Cupboard, Named Licensee is Nasima A. Banu, application to sell Beer and Wine by the Package – District #4.
Postponed to 01/03/08.

(D) MRM Energy, Inc. d/b/a BP AM/PM Fuels #6, Named Licensee is Ali Mohhammad, application to sell Beer and Wine by the Package – District #1.
Public Hearing held – postponed decision to 12/20/07.

(E) Dave’s World Hwy 9, LLC d/b/a BP AM-PM Mini Mart, Named Licensee is Rajeshwar D. Sharma, application to sell Beer and Wine by the Package – District #1.
Public Hearing held – postponed decision to 12/20/07.

(F) Rustica, Inc. d/b/a Quanto Basta, Named Licensee is Jonathan Agri, application to sell Malt Beverages (Beer) and Wine for Consumption on the Premises – District #5.
Public Hearing held – postponed decision to 12/20/07.

(G) Paige Restaurant, LLC d/b/a Paige Restaurant, Named Licensee is Maureen Paige, application to sell Distilled Spirits, Malt Beverages (Beer) and Wine for Consumption on the Premises – District #2.
Public Hearing held – postponed decision to 12/20/07.

(H) Mia Santo, Inc. d/b/a Las Margarita #2, Named Licensee is Nakarit Quinn-Portillo, application to sell Distilled Spirits, Malt Beverages (Beer) and Wine for Consumption on the Premises – District #3.
Postponed to 12/20/07.

(I) Lovely Stop Mart, LLC d/b/a Food Mart #505-Shell, Named Licensee is Medhat Louis Hanna, application to sell Beer and Wine by the Package – District #2.
Approved.

(J) Georgia CVS Pharmacy, LLC d/b/a CVS Pharmacy #4113, Named Licensee is Catherine Landreneau, application to sell Beer and Wine by the Package – District #2.
Postponed to 01/03/08.

(2) Proposed changes to the Unified Development Code (UDC) pertaining to Senior Housing – Senior Long Range Planner.
Adopted as presented and amended.

(3) Request by Smart-Growth regarding the September 4, 2007 decision by the Forsyth County Zoning Board of Appeals to grant stream buffer and impervious setback variances – AB# VA070062 (AV070010) – District #2 – Director of Planning & Development.
(Postponed from 11/01/07 Agenda).
Moved to the end of the Agenda. Hearing held – postponed decision to 12/20/07.

(4) Request by Gary D. Beelen to amend zoning conditions placed on ZA# 2251 (Lakeview Developers, LLC) - ZCA# AZ070052 – District #5 – Director of Planning & Development.
Public Hearing held – postponed decision to 01/03/08.

(5) Request by Marsett 400, LLC to amend zoning conditions placed on ZA #2420 (Dan Wolf) and a variance to UDC, Table 12.2 - ZCA# AZ070046 - District #4 – Director of Planning & Development.
Postponed to 12/20/07.

(6) Request by Marsett 400, LLC to amend zoning conditions placed on ZA# 2548 (OCS Enterprises, Inc.) and a variance to UDC, Table 14.2 - ZCA# AZ070047 – District #1 – Director of Planning & Development.
Postponed to 12/20/07.


(7) Request by J. Tucker Development Partners, Inc. to amend zoning conditions placed on ZA# 2415 (Beck Children Tenants in Common) – ZCA# AZ070048 – District #1 – Director of Planning & Development.
Public Hearing held – postponed decision to 12/20/07.

(8) Request by Terra Green Development, LLC to amend zoning conditions placed on ZA# 3316 (NNP II Windermere, LLC) – ZCA# AZ070049 – District #5 – Director of Planning & Development.
Public Hearing held – postponed decision to 12/20/07.

(9) Request by Dr. Walter Wildstein to amend zoning conditions placed on ZA# 3007 (Grant A. Grimes) and a variance to UDC, Section 16-4.21 - ZCA# AZ070050 – District #2 – Director of Planning & Development.
Approved.

(10) Request by Robert Harris Homes to amend zoning conditions placed on ZA# 2984 (Riverbrooke Capital Partners) – ZCA# AZ070051 – District #2 – Director of Planning & Development.
Approved.

(11) Request by Cowart Mulch Products, Inc. to amend zoning conditions placed on ZA# 2699 (Aaron J. Land) and variances to UDC, Table 14.2 and Section 10-1.10(A)(1) – ZCA# AZ070053 – District #3 – Director of Planning & Development.
Postponed to 01/03/08.

(12) Request by Stephen Mack for variances to the UDC, Table 11.2(a), Section 18-2.4(A), Section 18-4.5 and Section 18-7.2 - VA070075 – District #4 – Director of Planning & Development.
Public Hearing was opened and will reconvene on 01/03/08.

(13) Request by Watercrest Development, Inc. for a variance to the UDC, Table 11.2(b) – VA070087 – District #5 – Director of Planning & Development.
Approved.

IX. Old Business:

(1) Rezoning requests: (Director of Planning & Development)

(A) Adriana Munoz, ZA# 3417, A1 to NS – District #2.
(Postponed from 10/18/07; 11/01/07 and 11/15/07 Agendas).
Approved with conditions.

(B) Ransom Financial Group, ZA# 3423, A1/CBD to RES-4 – District #2.
(Postponed from 11/15/07 Agenda).
Postponed to 12/20/07.

(C) Outer Marker Properties, LLC, ZA# 3450, A1 to CBD – District #2.
(Postponed from 11/15/07 Agenda).
Postponed to 12/20/07.

(2) Approval of Memorandum of Understanding between Great Wolf Resorts, Inc., the Mayor and Council for the City of Cumming, the Forsyth County Development Authority, the Forsyth County Board of Tax Assessors and the Forsyth County Board of Commissioners – County Attorney.
(Previously discussed at a Called Meeting/Work Session held on 11/29/07).
Approved.

(3) Approval of Dewey White sewer swap – County Attorney.
(Previously discussed at a Called Meeting/Work Session held on 12/11/07).
Postponed to 12/20/07.

(4) Approval of Contract for purchase of Classics – County Attorney.
(Previously discussed at a Called Meeting/Work Session held on 12/11/07).
Approved.

(5) MOVED FROM PUBLIC HEARING #3:
Request by Smart-Growth regarding the September 4, 2007 decision by the Forsyth County Zoning Board of Appeals to grant stream buffer and impervious setback variances – AB# VA070062 (AV070010) – District #2 – Director of Planning & Development.
(Postponed from 11/01/07 Agenda).
Hearing held – postponed decision to 12/20/07.

X. New Business:

(1) NONE

XI. Recess Regular Meeting

XII. Executive Session if Needed

XIII. Signature of Approved Documents

XIV. Adjournment