Meetings

Adopted Board of Commissioners meeting minutes in a searchable format are available through the MCCi Online Library (click here for link).

Archived meeting videos can be viewed online (click here for link).

Tuesday, January 3, 2017 9:00 AM

Board of Voter Registrations and Elections - Regular Meeting

Location

Administration Building
110 E Main Street
Cumming, GA 30040

Documents

PUBLIC NOTICE

The Forsyth County Board of Voter Registrations and Elections will hold their regular monthly meeting on Tuesday, January 3, 2017at 9:00 a.m. in the Board of Commissioner’s Meeting Room, Suite 220 in the Forsyth County Administration Building located at 110 East Main Street, Cumming, Georgia 30040.   The purpose of the meeting will be for discussion and consideration of the items as outlined on the agenda and such other business as may properly come before the Board.  All interested persons are encouraged to attend.

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101.

Barbara L Luth

Supervisor of Voter Registrations and Elections

12/21/2016

AGENDA

Forsyth County Board of Voter Registrations and Elections Regular Monthly Meeting
January 3, 2017 at 9:00 a.m.
Forsyth County Administration Building
110 E. Main Street, Suite 220
Cumming, Georgia 30040


1.    Call Meeting to Order
2.    Pledge of Allegiance
3.    Adoption of Minutes
4.    Old business
             Update on New Building
5.    New business
6.    Supervisor’s Report
7.    Recess Regular Meeting
8.    Executive Session if Needed
9.    Adjournment
Forsyth County Board of Registrations and Elections
Monthly Meeting
Tuesday, January 3, 2017 - 9:00 a.m.
Forsyth County Administration Building
110 East Main Street, Suite 220
Cumming, Georgia 30040
Meeting Minutes

Present at the meeting:
Donald Glover, Chairman
Joel E. Natt, Secretary
Carla Radzikinas, Board Member
Barbara Luth, Supervisor of Voter Registrations and Elections
Mandi Smith, Elections Supervisor
Kelly Whitmire, Forsyth County News

Absent from the meeting:
Matthew Blender, Vice Chairman
Randy Ingram, Assistant Secretary

CALL MEETING TO ORDER:
The meeting was called to order at 9:00 am.  Joel immediately made a motion to recess the meeting to determine whether or not Matt or Randy would be attending today’s meeting.  Carla SECONDED.  Motion carried by Board members present.  The meeting was recessed at 9:00 am.

After phone calls were placed to Matt and Randy, the meeting was reconvened at 9:10 am.
 
PLEDGE OF ALLEGIANCE

ADOPTION OF MINUTES:
After reviewing the minutes Carla made a motion to approve the December 5, 2016 regularly scheduled Board Meeting Minutes as written.  Joel SECONDED.  Motion carried by Board members present.  

Joel asked that we amend today’s Agenda to include the election of officers under the New Business Section.  Per Article 4 Section 2 of the Board Bylaws the election of offices should be held in the January meeting of the new year.  Carla SECONDED.  Motion carried by Board members present.  

OLD BUSINESS:
Update on New Building:  Barb informed the Board that the bid for our new building would be going out this week. Donna Kukarola, Director of Procurement, apologized for the delay. Donald asked if there was a timeline for getting the bid completed.  Barb will check with Donna and get this information for the Board. Joel also asked about the timeline for the entire building process as well as whether or not there were any issues with funding given it is a new year.  Barb explained the funds are in contingency and that those funds and the designation of those funds are carried over to the next year.

Update on Poll Locations:  Before Betsy retired she contacted Brown’s Bridge Church and Harmony Grove Baptist Church.  They are reconsidering continuing to serve as polling places in 2018, however due to construction Brown’s Bridge would not be available in 2017 if we were to need their facility.  Barb reiterated the issues the polling places had were not with the poll workers or the election office, but with campaigners on their property.  In future elections we will work harder to ensure both the parties and the candidates are aware of the rules and laws regarding campaigning. We will also put signage out to help the churches that require signs.  Joel requested that we continue to look for other polling locations for the Chestatee Precinct.  Barb explained the Staff will be reviewing all precincts this year in order to ensure we have enough precincts and if there are any issues that need to be resolved at our current polling locations.   Betsy had emailed Commissioner Mills to remind her about adding a community building at Lanierland Park.  Donald asked that we let the County Commissioner’s and the Parks and Recreation Department know that when they build new parks that they should include community buildings.  After some discussion it was decided that this could be in the form of a letter from the Board or by the Board’s attendance at a Commissioner’s Work Session at which time they could submit their request.  Barb assured the Board that the Staff would be reviewing every polling place this year to determine if they are still a good fit.

NEW BUSINESS:
Election of Officers:  Joel made a motion that since all members of the Board were not present that we postpone the election of officers until the February 7th Board meeting. Carla SECONDED.  Motion carried by Board members present.  The question came up as to when the Chairman and Board members terms were up.  Barb will send an email to the Board with this information.

SUPERVISOR’S REPORT: As of December 30, 2016 we had 122,123 Active Voters 17,556 Inactive Voters for a total of 139,679 registered voters.

OFFICE UPDATE: The Staff has started entering and auditing registrations (DDS-OLVR-Handwritten) as the Secretary of State released the counties that were having a runoff.  We are up to the beginning of November.  We are also working on scanning, indexing and filing to break the days up.  Mandi and Betsy have been working together so that Betsy can pass along work items to Mandi.  She is leaving her files in good standing for us to be able to view.  Barb and Mandi are working on reorganization ideas for the office.  Once this is done we will put in to hire new staff.  Right now we have 3 positions open.  The poll worker reception was a great success and everyone had a good time.  Our goodbyes to Betsy went smoothly.

Seventy nine letters were mailed to registered voters for whom there is a discrepancy in their address (examples: possible commercial address, the street number does not exist, there is no longer a structure on the property, etc.).  In the next couple of months we will bring any records that have not been resolved to the Board for a Hearing in order to keep our files clean and up to date.  

CALENDAR OF UPCOMING EVENTS:
January 11    West Forsyth High School Election
January 16    Office Closed for Martin Luther King Day
February 7    February Board Meeting

Donald asked to go on record as thanking the Staff for the use of temporary help in order to manage the office.  He wanted to make sure that everyone knows that we cannot operate on the number of staff we are down to and it is a necessity to reorganize and hire the three needed positions.
 
ADJOURN:
Carla made a motion to adjourn the meeting at 9:48am, Joel SECONDED; Motion carried by Board members present.

Contact Us

 Address: 110 East Main Street
Cumming GA 30040
 Phone: 770-781-2101
 Email: Contact Us

Our Mission

As trusted stewards of Forsyth County’s future, the elected officials and employees are dedicated to serving the community and to providing effective, professional public service with integrity and a commitment to excellence. 

Our Vision

Forsyth County is committed to providing and maintaining the most efficient, customer service-oriented county government possible. The county will be an innovative and strategic leader in providing essential and effective public services in a fiscally prudent and professional manner. By preserving and enhancing a high quality of life, Forsyth County will remain a healthy, safe and compelling place in which to live, work, recreate, visit and invest.