The Forsyth County Board of Voter Registrations and
Elections will hold their regular monthly meeting on Tuesday, January 3, 2017at
9:00 a.m. in the Board of Commissioner’s Meeting Room, Suite 220 in the Forsyth
County Administration Building located at 110 East Main Street, Cumming,
Georgia 30040. The purpose of the meeting will be for discussion and
consideration of the items as outlined on the agenda and such other business as
may properly come before the Board. All
interested persons are encouraged to attend.
Forsyth County is
committed to providing all persons with equal access to its services, programs,
activities, education and employment regardless of race, color, national
origin, religion, sex, familial status, disability or age. Persons with special
needs relating to handicapped accessibility or foreign language may contact the
Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting
date/time. The Title VI Coordinator is located at 110 East Main Street, Suite
255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through
Friday, except holidays. Persons with hearing disabilities can contact us using
the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135,
and asking to connect to 770-781-2101.
Barbara L Luth
Supervisor of Voter Registrations
Forsyth County Board of Registrations and Elections
Tuesday, January 3, 2017 - 9:00 a.m.
Forsyth County Administration Building
110 East Main Street, Suite 220
Cumming, Georgia 30040
Present at the meeting:
Donald Glover, Chairman
Joel E. Natt, Secretary
Carla Radzikinas, Board Member
Barbara Luth, Supervisor of Voter Registrations and Elections
Mandi Smith, Elections Supervisor
Kelly Whitmire, Forsyth County News
Absent from the meeting:
Matthew Blender, Vice Chairman
Randy Ingram, Assistant Secretary
CALL MEETING TO ORDER:
The meeting was called to order at 9:00 am. Joel immediately made a motion to recess the meeting to determine whether or not Matt or Randy would be attending today’s meeting. Carla SECONDED. Motion carried by Board members present. The meeting was recessed at 9:00 am.
After phone calls were placed to Matt and Randy, the meeting was reconvened at 9:10 am.
PLEDGE OF ALLEGIANCE
ADOPTION OF MINUTES:
After reviewing the minutes Carla made a motion to approve the December 5, 2016 regularly scheduled Board Meeting Minutes as written. Joel SECONDED. Motion carried by Board members present.
Joel asked that we amend today’s Agenda to include the election of officers under the New Business Section. Per Article 4 Section 2 of the Board Bylaws the election of offices should be held in the January meeting of the new year. Carla SECONDED. Motion carried by Board members present.
Update on New Building: Barb informed the Board that the bid for our new building would be going out this week. Donna Kukarola, Director of Procurement, apologized for the delay. Donald asked if there was a timeline for getting the bid completed. Barb will check with Donna and get this information for the Board. Joel also asked about the timeline for the entire building process as well as whether or not there were any issues with funding given it is a new year. Barb explained the funds are in contingency and that those funds and the designation of those funds are carried over to the next year.
Update on Poll Locations: Before Betsy retired she contacted Brown’s Bridge Church and Harmony Grove Baptist Church. They are reconsidering continuing to serve as polling places in 2018, however due to construction Brown’s Bridge would not be available in 2017 if we were to need their facility. Barb reiterated the issues the polling places had were not with the poll workers or the election office, but with campaigners on their property. In future elections we will work harder to ensure both the parties and the candidates are aware of the rules and laws regarding campaigning. We will also put signage out to help the churches that require signs. Joel requested that we continue to look for other polling locations for the Chestatee Precinct. Barb explained the Staff will be reviewing all precincts this year in order to ensure we have enough precincts and if there are any issues that need to be resolved at our current polling locations. Betsy had emailed Commissioner Mills to remind her about adding a community building at Lanierland Park. Donald asked that we let the County Commissioner’s and the Parks and Recreation Department know that when they build new parks that they should include community buildings. After some discussion it was decided that this could be in the form of a letter from the Board or by the Board’s attendance at a Commissioner’s Work Session at which time they could submit their request. Barb assured the Board that the Staff would be reviewing every polling place this year to determine if they are still a good fit.
Election of Officers: Joel made a motion that since all members of the Board were not present that we postpone the election of officers until the February 7th Board meeting. Carla SECONDED. Motion carried by Board members present. The question came up as to when the Chairman and Board members terms were up. Barb will send an email to the Board with this information.
SUPERVISOR’S REPORT: As of December 30, 2016 we had 122,123 Active Voters 17,556 Inactive Voters for a total of 139,679 registered voters.
OFFICE UPDATE: The Staff has started entering and auditing registrations (DDS-OLVR-Handwritten) as the Secretary of State released the counties that were having a runoff. We are up to the beginning of November. We are also working on scanning, indexing and filing to break the days up. Mandi and Betsy have been working together so that Betsy can pass along work items to Mandi. She is leaving her files in good standing for us to be able to view. Barb and Mandi are working on reorganization ideas for the office. Once this is done we will put in to hire new staff. Right now we have 3 positions open. The poll worker reception was a great success and everyone had a good time. Our goodbyes to Betsy went smoothly.
Seventy nine letters were mailed to registered voters for whom there is a discrepancy in their address (examples: possible commercial address, the street number does not exist, there is no longer a structure on the property, etc.). In the next couple of months we will bring any records that have not been resolved to the Board for a Hearing in order to keep our files clean and up to date.
CALENDAR OF UPCOMING EVENTS:
January 11 West Forsyth High School Election
January 16 Office Closed for Martin Luther King Day
February 7 February Board Meeting
Donald asked to go on record as thanking the Staff for the use of temporary help in order to manage the office. He wanted to make sure that everyone knows that we cannot operate on the number of staff we are down to and it is a necessity to reorganize and hire the three needed positions.
Carla made a motion to adjourn the meeting at 9:48am, Joel SECONDED; Motion carried by Board members present.