Meetings

Adopted Board of Commissioners meeting minutes in a searchable format are available through the MCCi Online Library (click here for link).

Board of Commissioners 2017 Meeting Schedule (click here for link). 

Archived meeting videos can be viewed online (click here for link).

Tuesday, February 21, 2017 2:00 PM

Board of Commissioners - Work Session

Location

Administration Building
110 E Main Street
Cumming, GA 30040

Meeting Video

   BOOKMARKS
02:45
Adoption of Agenda
06:07
Budget Resolution for the Coroner's Office for an amount not to exceed $25,800- County Coroner
19:28
FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 with authorization for the Chairman to sign the commitment letter
20:55
Budget Resolution to amend the FY2017 Budget for the D.A.T.E Fund for an additional $25,000 of the fund's balance to be budgeted in a reserve account
22:21
Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force
23:16
Approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant
27:31
Board consideration and appointment of Richard Neville as Civil Service Board General Council & Hearing Officer for 2017
28:21
Board consideration and appointment of Charity Clark as Civil Service Board Clerk for 2017
28:45
Consideration and acceptance of RFP 16-69-1555 for the purchase of a Risk Management Software Solution; Budget Resolution to amend the FY 2017 Budget
30:15
Task Order with Brown & Caldwell for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project
30:58
Consideration and approval of a Change Order with Hayes James & Associates on the Chadbourne Sewer Project
34:44
Bid 17-08-3340 for installation of a vertical turbine high service pump at the Antioch Water Treatment Plant
36:25
Bid 16-156-3340 for construction of the Brannon Road Gravity Sewer Project
39:45
Bid 17-03-1400 for construction of a new Voter Registrations & Elections building
40:22
Board Consideration and approval of purchase and installation of 29 RTU's for the Water & Sewer Department
42:10
Board ratification for emergency repair of Flygt Pump at the Lower Settingdown Lift Station
42:50
Board consideration and award of RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building
45:25
Board consideration and approval to award the services for a Master Plan for the parcel of land by the Denmark High School
49:00
approval of the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs
01:00:21
Board consideration and endorsement of the 2017 Parks & Recreation Strategic Plan
01:08:04
Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022
01:10:23
Board consideration of zoning condition study for commercial districts
01:26:34
Board consideration of potential modification to the Unified Development Code, Section 8-11.1 (Appeals)
01:31:20
Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan
01:34:08
Board discussion regarding possible commencement of “zoning workshop” or consolidated Planning Commission/BOC Work Sessions
01:59:00
Public Safety Notification Agreement by and between Diamond Outdoor, Inc. and Forsyth County for the purpose to upgrade a legal, non-conforming sign
02:00:08
LED/EMB signage upgrades/conversions and possible sign code/UDC revisions, to include update on LED/Stakeholders meeting
02:03:20
Consideration of Abandonment of Brookshire Road and discussion of possible master planning associated with Corps-owned property adjacent to the lake
02:09:35
Discussion of small cell technology permitting and a possible ordinance regarding same
02:26:50
Consider funding for intersection improvement at Shiloh Crossing and Shiloh Road
02:46:50
tax parcel 268-027; property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County
02:48:45
Consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way
02:50:14
Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the Feb. 16, 2017 regular meeting
02:50:55
Appointment/reappointment of members to the Development Authority of Forsyth County for a 4-year term.
02:52:00
Board discussion regarding resolution of orphan pond issue between The Gates and Fairview Estates
03:03:10
Jones Road abandonment
03:05:30
Zonings from 2016
03:09:25
Southern Display
03:11:50
Advanced Disposal public hearing request
03:15:13
Burruss Property & Chloe Property
03:26:00
Executive Session
03:26:55
ZA3390

Documents

 

PUBLIC NOTICE

 

The Forsyth County Board of Commissioners will hold a Work Session on Tuesday, February 21, 2017 at 2:00 p.m. in the Commissioners' Large Conference Room, Suite 210 in the Forsyth County Administration Building located at 110 East Main Street, Cumming, Georgia 30040.

 

The purpose of the Work Session will be for discussion and consideration of the items as outlined on the agenda and such other business as may properly come before the Board.

 

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101. 

 

 

Forsyth County Board of Commissioners

02/13/17


AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, FEBRUARY 21, 2017 @ 2:00 P.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET - SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order

II. Invocation and Pledge of Allegiance

III. Adoption of Agenda

IV. Items for consideration and discussion:

(1) Board consideration and approval of a Budget Resolution for the Coroner’s Office for an amount not to exceed $25,800 – County Coroner

(2) Board consideration and approval of FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 with authorization for the Chairman to sign the commitment letter – Director of Senior Services

(3) Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan – EMA Deputy Director

(4) Board consideration and approval of a Budget Resolution to amend the FY2017 Budget for the D.A.T.E. Fund for an additional $25,000 of the fund’s Balance to be budgeted in a reserve for contingency account – Budget Manager

(5) Board consideration and approval of a Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force, and also to express agreement and support for the policy objectives of the task force, which are to promote ongoing communication between the systems for mental health and criminal justice in order to guide our community to design, implement, and operate integrated systems of care for persons with significant mental disabilities – Grants Manager/Court Administrator/County Attorney

(6) Board consideration and approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant for an amount not to exceed $200,000 with a required in-kind match not to exceed $50,000 and approval for the Chairman to execute all related application documents – Grants Manager/Court Administrator

(7) Board consideration and appointment of Richard Neville as Civil Service Board General Counsel & Hearing Officer for 2017 – Civil Service Board Clerk



Work Session Agenda
February 21, 2017
Page 2


(8) Board consideration and appointment of Charity Clark as Civil Service Board Clerk for 2017 – County Manager

(9) Board consideration and acceptance of RFP 16-69-1555 for the purchase of a Risk Management Software Solution for the Risk Management Department and adoption of a Budget Resolution to amend the FY2017 Budget – Procurement Director

(10) Board consideration and approval of a Task Order with Brown & Caldwell for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project – Procurement Director

(11) Board consideration and approval of a Change Order with Hayes James & Associates on the Chadbourne Sewer Project – Procurement Director
(Postponed from 02/07/17 Work Session Agenda).

(12) Board consideration and award of the following Bids: (Procurement Director)

(A) Bid 17-08-3340 for installation of a vertical turbine high service pump at the Antioch Water Treatment Plant

(B) Bid 16-156-3340 for construction of the Brannon Road Gravity Sewer Project

(C) Bid 17-03-1400 for construction of a new Voter Registrations & Elections building

(13) Board consideration and approval of purchase and installation of 29 Mission RTU’s for the Water & Sewer Department – Procurement Director

(14) Board ratification for emergency repair of Flygt Pump at the Lower Settingdown Lift Station – Procurement Director

(15) Board consideration and award of RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building – Procurement Director

(16) Board consideration and approval to award the services for a Master Plan for the parcel of land by the Denmark High School – Procurement Director

(17) Board consideration and approval of the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs and as recommended by the Parks & Recreation Board – Director of Parks & Recreation

(18) Board consideration and endorsement of the 2017 Parks & Recreation Strategic Plan – Director of Parks & Recreation

Work Session Agenda
February 21, 2017
Page 3


(19) Board consideration and approval of Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022 – Director of Parks & Recreation

(20) Board consideration of zoning condition study for commercial districts – Heather Ryan, Planner II

(21) Board consideration of potential modification to the Unified Development Code, Section 8-11.1 (Appeals) – County Attorney

(22) Board discussion regarding possible commencement of “zoning workshop” or consolidated Planning Commission/BOC Work Sessions – Semanson/Mills

(23) Board consideration and approval of a standardized Public Safety Notification Agreement by and between Diamond Outdoor, Inc. and Forsyth County for the purpose to upgrade a legal, non-conforming sign presently located @ 3240 Keith Bridge Road to a Light-Emitting Diode (LED) sign face pursuant to Section 4.1(b) of the Ordinance – Director of Planning & Community Development
(Postponed from 01/24/17 Work Session Agenda).

(24) LED/EMB signage upgrades/conversions and possible sign code/UDC revisions, to include update on LED/Stakeholders meeting – County Attorney
(Postponed from 02/07/17 Work Session Agenda).

(25) Further consideration by the Board of Commissioners regarding the abandonment of Brookshire Road and discussion of possible master planning associated with Corps-owned property adjacent to the lake – County Attorney
(Postponed from 02/07/17 Work Session Agenda).

(26) Discussion of small cell technology permitting and a possible ordinance regarding same – County Attorney

(27) Consider funding for intersection improvement at Shiloh Crossing and Shiloh Road – Swope/Amos

(28) Board potential acceptance, approval and ratification of a property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County for the acquisition by Forsyth County of +/- 1.72 acres, tax parcel 268-027, for $315,000 – County Attorney

(29) Board consideration of proposed consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way; 7,051.33 Square Feet of Temporary Construction Easement; Temporary Driveway Easement; Josephe E. Carter, Jr., et al. – County Attorney


Work Session Agenda
February 21, 2017
Page 4


(30) Board adoption of a Resolution of Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the February 16, 2017 regular meeting for a term beginning January 8, 2017 and ending January 7, 2020 – County Manager

(31) Board consideration and appointment/reappointment of members to the Development Authority of Forsyth County for a 4-year term. The terms of Lynn Jackson and David Seago are set to expire March 4th and the term of Ben Knight is set to expire April 1st - County Manager

(32) Board discussion regarding resolution of orphan pond issue between The Gates and Fairview Estates – County Attorney

(33) Discussion of Development at McGinnis Ferry and Tidwell – Levent/Swope
(Postponed from 02/07/17 Work Session Agenda and 02/16/17 Regular Meeting Agenda).

(34) Jones Road abandonment – County Attorney

V. Recess Work Session

VI. Executive Session if Needed

VII. Adjournment
MEETING SUMMARY
• All items unanimously approved will be placed on the March 2, 2017 Consent Agenda for ratification –– as anticipated by Board Rule 1.07.01

• All items that were approved as “time sensitive” are final.
• To the extent that a Board member was not present to vote, the absent Board member has indicated having no objection to placement of the item on the March 2, 2017 Consent Agenda for ratification – at the request of county staff – as anticipated by Board Rule 1.07.01.

________________________________________________________

MEMBERS PRESENT:
Todd Levent – Chairman
Rick Swope – Vice Chairman
Laura Semanson – Secretary
Ralph J. Amos – Member
Cindy J. Mills – Member

AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, FEBRUARY 21, 2017 @ 2:00 P.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET - SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order
The meeting was called to Order @ 2:03 p.m.

II. Invocation and Pledge of Allegiance
The Invocation and Pledge of Allegiance was led by the Reverend Watson Swope.

III. Adoption of Agenda
The Board voted unanimously to adopt the Agenda as amended:

• Added item #35 – Summary of Zoning Activity for 2016 & 2017
• Added item #36 – Southern Display
• Added item #37 – Request by Advanced Disposal for a Public Hearing
• Added item #38 – Funding Source for Burruss Mill Road and Chloe Road Properties
• The County Attorney requested that action on item #33 be taken following the Executive Session

IV. Items for consideration and discussion:

(1) Board consideration and approval of a Budget Resolution for the Coroner’s Office for an amount not to exceed $25,800 – County Coroner
The Board voted unanimously to adopt the Budget Resolution. This item was approved as “time sensitive”.

Work Session Agenda
February 21, 2017
Page 2


(2) Board consideration and approval of FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 with authorization for the Chairman to sign the commitment letter – Director of Senior Services
The Board voted unanimously to approve. This item was approved as “time sensitive”.

(3) Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan – EMA Deputy Director
The Board voted unanimously to approve as presented.

(4) Board consideration and approval of a Budget Resolution to amend the FY2017 Budget for the D.A.T.E. Fund for an additional $25,000 of the fund’s Balance to be budgeted in a reserve for contingency account – Budget Manager
The Board voted unanimously to approve.

(5) Board consideration and approval of a Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force, and also to express agreement and support for the policy objectives of the task force, which are to promote ongoing communication between the systems for mental health and criminal justice in order to guide our community to design, implement, and operate integrated systems of care for persons with significant mental disabilities – Grants Manager/Court Administrator/County Attorney
The Board voted unanimously to approve. This item was approved as “time sensitive”.

(6) Board consideration and approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant for an amount not to exceed $200,000 with a required in-kind match not to exceed $50,000 and approval for the Chairman to execute all related application documents – Grants Manager/Court Administrator
The Board voted unanimously to approve. This item was approved as “time sensitive”.

(7) Board consideration and appointment of Richard Neville as Civil Service Board General Counsel & Hearing Officer for 2017 – Civil Service Board Clerk
The Board voted unanimously to appoint Richard Neville.

(8) Board consideration and appointment of Charity Clark as Civil Service Board Clerk for 2017 – County Manager
The Board voted unanimously to appoint Charity Clark.

(9) Board consideration and acceptance of RFP 16-69-1555 for the purchase of a Risk Management Software Solution for the Risk Management Department and adoption of a Budget Resolution to amend the FY2017 Budget – Procurement Director
The Board voted unanimously to award RFP 16-69-1555 to Origami Risk with a Purchase Order to be issued in the amount of $126,360 with permission to continue
Work Session Agenda
February 21, 2017
Page 3

the annual software licensing and maintenance renewals for the life of this software. The Board also adopted a Budget Resolution to amend the FY2017 Budget.

(10) Board consideration and approval of a Task Order with Brown & Caldwell for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project – Procurement Director
The Board voted unanimously to approve the Task Order.

(11) Board consideration and approval of a Change Order with Hayes James & Associates on the Chadbourne Sewer Project – Procurement Director
(Postponed from 02/07/17 Work Session Agenda).
The Board voted unanimously to approve the Change Order.

(12) Board consideration and award of the following Bids: (Procurement Director)

(A) Bid 17-08-3340 for installation of a vertical turbine high service pump at the Antioch Water Treatment Plant
The Board voted unanimously to award Bid 17-08-3340 to Lanier Contracting Company in the amount of $558,538.00.

(B) Bid 16-156-3340 for construction of the Brannon Road Gravity Sewer Project
The Board voted unanimously to award Bid 16-156-3340 to Strack, Inc. in the amount of $3,064,344.23.

(C) Bid 17-03-1400 for construction of a new Voter Registrations & Elections building
The Board voted unanimously to award Bid 17-03-1400 to CBI General Contractors in the amount of $3,158,363.00.

(13) Board consideration and approval of purchase and installation of 29 Mission RTU’s for the Water & Sewer Department – Procurement Director
The Board voted unanimously to approve in the not to exceed amount of $85,653.40.

(14) Board ratification for emergency repair of Flygt Pump at the Lower Settingdown Lift Station – Procurement Director
The Board voted unanimously to ratify the repair as “time sensitive”.

(15) Board consideration and award of RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building – Procurement Director
The Board voted unanimously to award RFP 16-150-1500 to Eberly & Associates, as presented.

(16) Board consideration and approval to award the services for a Master Plan for the parcel of land by the Denmark High School – Procurement Director
The Board voted unanimously to award to GreenbergFarrow in the not to exceed amount of $5,000.00.


Work Session Agenda
February 21, 2017
Page 4

(17) Board consideration and approval of the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs and as recommended by the Parks & Recreation Board – Director of Parks & Recreation
The Board voted unanimously to approve the fee changes as presented.

(18) Board consideration and endorsement of the 2017 Parks & Recreation Strategic Plan – Director of Parks & Recreation
The Board voted unanimously to endorse the Plan as presented.

(19) Board consideration and approval of Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022 – Director of Parks & Recreation
The Board voted unanimously to approve the Agreement.

(20) Board consideration of zoning condition study for commercial districts – Heather Ryan, Planner II
The Board voted unanimously to move forward with advertising for a Public Hearing regarding proposed changes to the UDC related to permitted uses and definition for lodging services.

(21) Board consideration of potential modification to the Unified Development Code, Section 8-11.1 (Appeals) – County Attorney
The Board voted unanimously to authorize the County Attorney to work with the Director of Planning & Community Development and include this modification to the UDC in conjunction with item #20 above.

(22) Board discussion regarding possible commencement of “zoning workshop” or consolidated Planning Commission/BOC Work Sessions – Semanson/Mills
The Board voted unanimously to commence “zoning work shop” meetings with the Planning Commission beginning in March. These meetings will be held on a trial basis for six (6) months.

(23) Board consideration and approval of a standardized Public Safety Notification Agreement by and between Diamond Outdoor, Inc. and Forsyth County for the purpose to upgrade a legal, non-conforming sign presently located @ 3240 Keith Bridge Road to a Light-Emitting Diode (LED) sign face pursuant to Section 4.1(b) of the Ordinance – Director of Planning & Community Development
(Postponed from 01/24/17 Work Session Agenda).
This item will be placed on the 03/07/17 Work Session.

(24) LED/EMB signage upgrades/conversions and possible sign code/UDC revisions, to include update on LED/Stakeholders meeting – County Attorney
(Postponed from 02/07/17 Work Session Agenda).
The Board voted 4-0-1 (Commissioner Mills absent) to direct the County Attorney to prepare a Resolution and advertise for a Public Hearing to extend the moratorium barring the acceptance of applications for permits to upgrade non-conforming signs to Electronic Message Boards for an additional 90 days.


Work Session Agenda
February 21, 2017
Page 5


(25) Further consideration by the Board of Commissioners regarding the abandonment of Brookshire Road and discussion of possible master planning associated with Corps-owned property adjacent to the lake – County Attorney
(Postponed from 02/07/17 Work Session Agenda).
The Deputy County Manager will work with the Procurement Director and the Parks & Recreation Department to Master Plan the property and will bring back to a future work session for the Board to consider.

(26) Discussion of small cell technology permitting and a possible ordinance regarding same – County Attorney
Without exception, the County Attorney will bring back a Policy for the Board to consider at a future work session.

(27) Consider funding for intersection improvement at Shiloh Crossing and Shiloh Road – Swope/Amos
The Board voted unanimously to proceed with a roundabout in the not to exceed amount of $700,000.

Note: Commissioner Swope left the meeting.

(28) Board potential acceptance, approval and ratification of a property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County for the acquisition by Forsyth County of +/- 1.72 acres, tax parcel 268-027, for $315,000 – County Attorney
The Board voted 4-0-1 (Commissioner Swope absent) to approve the contract.

(29) Board consideration of proposed consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way; 7,051.33 Square Feet of Temporary Construction Easement; Temporary Driveway Easement; Josephe E. Carter, Jr., et al. – County Attorney
The Board voted 4-0-1 (Commissioner Swope absent) to approve as presented.

(30) Board adoption of a Resolution of Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the February 16, 2017 regular meeting for a term beginning January 8, 2017 and ending January 7, 2020 – County Manager
The Board voted 4-0-1 (Commissioner Swope absent) to adopt the Resolution of Appointment for Gerald T. Sullivan to the Board of Tax Assessors.

(31) Board consideration and appointment/reappointment of members to the Development Authority of Forsyth County for a 4-year term. The terms of Lynn Jackson and David Seago are set to expire March 4th and the term of Ben Knight is set to expire April 1st - County Manager
The Board voted 4-0-1 (Commissioner Swope absent) to reappoint Lynn Jackson, David Seago and Ben Knight.


Work Session Agenda
February 21, 2017
Page 6

(32) Board discussion regarding resolution of orphan pond issue between The Gates and Fairview Estates – County Attorney
Discussion only. This item will be brought back to the March 7th Work Session for further discussion.

(33) Discussion of Development at McGinnis Ferry and Tidwell – Levent/Swope
(Postponed from 02/07/17 Work Session Agenda and 02/16/17 Regular Meeting Agenda).
Board action on this item was taken following the Executive Session. (See below).

(34) Jones Road abandonment – County Attorney
The Board voted 4-0-1 (Commissioner Swope absent) to adopt a Resolution setting the stage for a Public Hearing.

The following items were added to the Agenda:

(35) Summary of Zoning Activity for 2016 and 2017
No action taken.

(36) Southern Display
The Board voted 4-0-1 (Commissioner Swope absent) to ratify a letter of credit issued by Boardworks Outdoor Advertising Co.

(37) Request by Advanced Disposal for a Public Hearing
The Board voted 4-0-1 (Commissioner Swope absent) to advertise for a Public Hearing regarding the proposed major expansion of the Eagle Point Landfill. The Public Hearing will be held April 13th.

(38) Funding for Burruss Mill Road and Chloe Road properties
The Board voted 4-0-1 to pay out of SPLOST VI (Park Funds) and pay the balance from Capital Outlay.

V. Recess Work Session and Enter Executive Session
The Board voted 4-0-1 (Commissioner Swope absent) to recess the Work Session @ 5:28 p.m. to enter into an Executive Session to discuss Litigation, Land Acquisition and/or Personnel. The County Attorney announced that action would be taken on item #33 (Development at McGinnis Ferry and Tidwell) following the Executive Session.

VI. Open Session Item Following Executive Session (Item #33)
The Board reconvened the Work Session and the following action was taken:

(33) Discussion of Development at McGinnis Ferry and Tidwell – Levent/Swope
The Board voted 4-0-1 (Commissioner Swope absent) to direct the County Attorney to advertise for a county-initiated zoning condition amendment related to ZA3390 which pertains to property owned by CMCR Investments, LLC amending zoning condition #6 regarding property to be dedicated to the County for right of way.

VII. Adjournment
The Board voted 4-0-1 (Commissioner Swope absent) to adjourn the Work Session @ 7:20 p.m.
FORSYTH COUNTY BOARD OF COMMISSIONERS
WORK SESSION
FEBRUARY 21, 2017

On Tuesday, February 21, 2017 at 2:03 p.m., in the Commissioners’ Conference Room of the Forsyth County Administration Building, the Forsyth County Board of Commissioners held a Work Session with the following persons present: Todd Levent – Chairman, Rick Swope – Vice Chairman, Laura Semanson – Secretary, Ralph J. Amos – Member, Cindy Jones Mills – Member, Doug Derrer – County Manager, Tim Merritt – Deputy County Manager, Ken Jarrard – County Attorney and Cindy Henderson – Deputy Clerk.

AGENDA
WORK SESSION
FORSYTH COUNTY BOARD OF COMMISSIONERS
TUESDAY, FEBRUARY 21, 2017 @ 2:00 P.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET - SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order

II. Invocation and Pledge of Allegiance

III. Adoption of Agenda

IV. Items for consideration and discussion:

(1) Board consideration and approval of a Budget Resolution for the Coroner’s Office for an amount not to exceed $25,800 – County Coroner

(2) Board consideration and approval of FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 with authorization for the Chairman to sign the commitment letter – Director of Senior Services

(3) Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan – EMA Deputy Director

(4) Board consideration and approval of a Budget Resolution to amend the FY2017 Budget for the D.A.T.E. Fund for an additional $25,000 of the fund’s Balance to be budgeted in a reserve for contingency account – Budget Manager

(5) Board consideration and approval of a Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force, and also to express agreement and support for the policy objectives of the task force, which are to promote ongoing communication between the systems for mental health and criminal justice in order to guide our community to design, implement, and operate integrated systems of care for persons with significant mental disabilities – Grants Manager/Court Administrator/County Attorney

(6) Board consideration and approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant for an amount not to exceed $200,000 with a required in-kind match not to exceed $50,000 and approval for the Chairman to execute all related application documents – Grants Manager/Court Administrator

(7) Board consideration and appointment of Richard Neville as Civil Service Board General Counsel & Hearing Officer for 2017 – Civil Service Board Clerk

(8) Board consideration and appointment of Charity Clark as Civil Service Board Clerk for 2017 – County Manager

(9) Board consideration and acceptance of RFP 16-69-1555 for the purchase of a Risk Management Software Solution for the Risk Management Department and adoption of a Budget Resolution to amend the FY2017 Budget – Procurement Director

(10) Board consideration and approval of a Task Order with Brown & Caldwell for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project – Procurement Director

(11) Board consideration and approval of a Change Order with Hayes James & Associates on the Chadbourne Sewer Project – Procurement Director
(Postponed from 02/07/17 Work Session Agenda).

(12) Board consideration and award of the following Bids: (Procurement Director)

(A) Bid 17-08-3340 for installation of a vertical turbine high service pump at the Antioch Water Treatment Plant

(B) Bid 16-156-3340 for construction of the Brannon Road Gravity Sewer Project

(C) Bid 17-03-1400 for construction of a new Voter Registrations & Elections building

(13) Board consideration and approval of purchase and installation of 29 Mission RTU’s for the Water & Sewer Department – Procurement Director

(14) Board ratification for emergency repair of Flygt Pump at the Lower Settingdown Lift Station – Procurement Director

(15) Board consideration and award of RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building – Procurement Director

(16) Board consideration and approval to award the services for a Master Plan for the parcel of land by the Denmark High School – Procurement Director

(17) Board consideration and approval of the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs and as recommended by the Parks & Recreation Board – Director of Parks & Recreation

(18) Board consideration and endorsement of the 2017 Parks & Recreation Strategic Plan – Director of Parks & Recreation

(19) Board consideration and approval of Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022 – Director of Parks & Recreation

(20) Board consideration of zoning condition study for commercial districts – Heather Ryan, Planner II

(21) Board consideration of potential modification to the Unified Development Code, Section 8-11.1 (Appeals) – County Attorney

(22) Board discussion regarding possible commencement of “zoning workshop” or consolidated Planning Commission/BOC Work Sessions – Semanson/Mills

(23) Board consideration and approval of a standardized Public Safety Notification Agreement by and between Diamond Outdoor, Inc. and Forsyth County for the purpose to upgrade a legal, non-conforming sign presently located @ 3240 Keith Bridge Road to a Light-Emitting Diode (LED) sign face pursuant to Section 4.1(b) of the Ordinance – Director of Planning & Community Development
(Postponed from 01/24/17 Work Session Agenda).

(24) LED/EMB signage upgrades/conversions and possible sign code/UDC revisions, to include update on LED/Stakeholders meeting – County Attorney
(Postponed from 02/07/17 Work Session Agenda).

(25) Further consideration by the Board of Commissioners regarding the abandonment of Brookshire Road and discussion of possible master planning associated with Corps-owned property adjacent to the lake – County Attorney
(Postponed from 02/07/17 Work Session Agenda).

(26) Discussion of small cell technology permitting and a possible ordinance regarding same – County Attorney

(27) Consider funding for intersection improvement at Shiloh Crossing and Shiloh Road – Swope/Amos

(28) Board potential acceptance, approval and ratification of a property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County for the acquisition by Forsyth County of +/- 1.72 acres, tax parcel 268-027, for $315,000 – County Attorney

(29) Board consideration of proposed consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way;

7,051.33 Square Feet of Temporary Construction Easement; Temporary Driveway Easement; Josephe E. Carter, Jr., et al. – County Attorney

(30) Board adoption of a Resolution of Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the February 16, 2017 regular meeting for a term beginning January 8, 2017 and ending January 7, 2020 – County Manager

(31) Board consideration and appointment/reappointment of members to the Development Authority of Forsyth County for a 4-year term. The terms of Lynn Jackson and David Seago are set to expire March 4th and the term of Ben Knight is set to expire April 1st - County Manager

(32) Board discussion regarding resolution of orphan pond issue between The Gates and Fairview Estates – County Attorney

(33) Discussion of Development at McGinnis Ferry and Tidwell – Levent/Swope
(Postponed from 02/07/17 Work Session Agenda and 02/16/17 Regular Meeting Agenda).

(34) Jones Road abandonment – County Attorney

V. Recess Work Session

VI. Executive Session if Needed

VII. Adjournment


Chairman Levent recognized a quorum and called the meeting to order.

The Invocation and Pledge of Allegiance were led by Reverend Watson Swope.

Commissioner Mills introduced Tolu Adesina, a senior at North Forsyth High School who was shadowing her for the day.

ADOPTION OF AGENDA

There was a motion by Commissioner Mills and a second by Commissioner Levent to add Item #35 (Summary of Zoning Activity for 2016/2017). Motion carried unanimously.

There was a motion by Commissioner Mills and a second by Commissioner Levent to add Item #36 (Southern Display) at the request of the County Attorney. Motion carried unanimously.

There was a motion by Commissioner Mills and a second by Commissioner Swope to add Item #37 (Request by Advanced Disposal for a Public Hearing) at the request of the County Attorney. Motion carried unanimously.

There was a motion by Commissioner Levent and a second by Commissioner Swope to add Item #38 (Funding Source for Burruss Mill Road and Chloe Road Properties) at the request of the County Attorney. Motion carried unanimously.

There was a motion by Commissioner Levent and a second by Commissioner Swope to move Item #33 (Discussion of Development at McGinnis Ferry and Tidwell) to follow Executive Session at the request of the County Attorney. Motion carried unanimously.

There was a motion by Commissioner Semanson and a second by Commissioner Mills to adopt the agenda as amended. Motion carried unanimously.

UNDER ITEMS FOR CONSIDERATION AND DISCUSSION THE FOLLOWING ACTIONS WERE TAKEN:

(1) Board consideration and approval of a Budget Resolution for the Coroner’s Office for an amount not to exceed $25,800

Nickie Stockel, Chief Deputy Coroner, made a presentation to the Board. A copy of the presentation is on file in the minute folder.

There was a motion by Commissioner Amos and a second by Commissioner Semanson to approve the Budget Resolution for the Coroner’s Office for an amount not to exceed $25,800 as presented in the agenda books and that this item is approved as time sensitive. Motion carried unanimously.

(2) Board consideration and approval of FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 with authorization for the Chairman to sign the commitment letter

There was a motion by Commissioner Mills and a second by Commissioner Swope to approve the FY-18 Local Share Commitment Letter with Legacy Link, Inc. in the amount of $10,450 as presented with authorization for the Chairman to sign the commitment letter and that this item is approved as time sensitive. Motion carried unanimously.

(3) Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan

The EMA Deputy Director was not present at the meeting. There was a motion by Commissioner Levent and a second by Commissioner Semanson to delay this item to later in the meeting and to consider it after the arrival of the EMA Deputy Director. Motion carried unanimously.

See Page #10 for additional action taken on this item.

(4) Board consideration and approval of a Budget Resolution to amend the FY2017 Budget for the D.A.T.E. Fund for an additional $25,000 of the fund’s Balance to be budgeted in a reserve for contingency account

There was a motion by Commissioner Amos and a second by Commissioner Mills to approve the Budget Resolution to amend the FY2017 Budget for the D.A.T.E. Fund for an additional $25,000 of the fund’s Balance to be budgeted in a reserve for contingency account. Motion carried unanimously.

(5) Board consideration and approval of a Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force, and also to express agreement and support for the policy objectives of the task force, which are to promote ongoing communication between the systems for mental health and criminal justice in order to guide our community to design, implement, and operate integrated systems of care for persons with significant mental disabilities

There was a motion by Commissioner Amos and a second by Commissioner Mills to approve the Resolution acknowledging appreciation for the Forsyth County Mental Health-Criminal Justice Task Force, and also to express agreement and support for the policy objectives of the task force, which are to promote ongoing communication between the systems for mental health and criminal justice in order to guide our community to design, implement, and operate integrated systems of care for persons with significant mental disabilities and that this item is approved as time sensitive. Motion carried unanimously.

(6) Board consideration and approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant for an amount not to exceed $200,000 with a required in-kind match not to exceed $50,000 and approval for the Chairman to execute all related application documents

There was a motion by Commissioner Mills and a second by Commissioner Swope for approval to apply to the US Department of Justice for Category I funding of the Justice and Mental Health Collaboration Program Grant for an amount not to exceed $200,000 with a required in-kind match not to exceed $50,000 and approval for the Chairman to execute all related application documents and that this item is approved as time sensitive. Motion carried unanimously.

(7) Board consideration and appointment of Richard Neville as Civil Service Board General Counsel & Hearing Officer for 2017

There was a motion by Commissioner Amos and a second by Commissioner Mills to reappoint Richard Neville as the Civil Service Board General Counsel & Hearing Officer for 2017. Motion carried unanimously.

(8) Board consideration and appointment of Charity Clark as Civil Service Board Clerk for 2017

There was a motion by Commissioner Levent and a second by Commissioner Semanson to reappoint Charity Clark as the Civil Service Board Clerk for 2017. Motion carried unanimously.

(9) Board consideration and acceptance of RFP 16-69-1555 for the purchase of a Risk Management Software Solution for the Risk Management Department and adoption of a Budget Resolution to amend the FY2017 Budget

There was a motion by Commissioner Levent and a second by Commissioner Amos to award RFP 16-69-1555 for the purchase of a Risk Management Software Solution for the Risk Management Department to Origami Risk with a Purchase Order to be issued in the amount of $126,360 with permission to continue the annual software licensing and maintenance renewals for the life of this software and adoption of a Budget Resolution to amend the FY2017 Budget. Motion carried unanimously.

(10) Board consideration and approval of a Task Order with Brown & Caldwell for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project

There was a motion by Commissioner Amos and a second by Commissioner Mills to approve the Task Order with Brown & Caldwell in the amount of $304,140 for professional engineering services for the Laurel Springs Gravity Sanitary Sewer Replacement Project. Motion carried unanimously.

(11) Board consideration and approval of a Change Order with Hayes James & Associates on the Chadbourne Sewer Project

There was a motion by Commissioner Levent and a second by Commissioner Mills to approve the Change Order with Hayes James & Associates in the amount of $35,564 on the Chadbourne Sewer Project. Motion carried unanimously.

(12A) Board consideration and award of Bid 17-08-3340 for installation of a vertical turbine high service pump at the Antioch Water Treatment Plant

There was a motion by Commissioner Amos and a second by Commissioner Mills to award Bid 17-08-3340 for the installation of a vertical turbine high service pump at the Antioch Water Treatment Plant to Lanier Contracting Company in the amount of $558,538. Motion carried unanimously.

(12B) Board consideration and award of Bid 16-156-3340 for construction of the Brannon Road Gravity Sewer Project

There was a motion by Commissioner Amos and a second by Commissioner Semanson to award Bid 16-156-3340 for the construction of the Brannon Road Gravity Sewer Project to Strack, Inc. in the amount of $3,064,344.23. Motion carried unanimously.

(12C) Board consideration and award of Bid 17-03-1400 for construction of a new Voter Registrations & Elections building

There was a motion by Commissioner Levent and a second by Commissioner Swope to award Bid 17-03-1400 for the construction of a new Voter Registrations & Elections building to CBI General Contractors in the amount of $3,158,363. Motion carried unanimously.

(13) Board consideration and approval of purchase and installation of 29 Mission RTU’s for the Water & Sewer Department

There was a motion by Commissioner Amos and a second by Commissioner Mills to approve the purchase and installation of 29 Mission RTU’s for the Water & Sewer Department from Kazmier & Associates in an amount not to exceed $85,653.40. Motion carried unanimously.

(14) Board ratification for emergency repair of Flygt Pump at the Lower Settingdown Lift Station

There was a motion by Commissioner Amos and a second by Commissioner Mills to ratify the emergency repair of the Flygt Pump at the Lower Settingdown Lift Station by Xylem, Inc. in the amount of $36,850 and that this item is approved as time sensitive. Motion carried unanimously.

(15) Board consideration and award of RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building

There was a motion by Commissioner Mills and a second by Commissioner Levent to award RFP 16-150-1500 for landscape design services for the Courthouse Annex and Administration Building to Eberly & Associates as presented by staff. Motion carried unanimously.

(16) Board consideration and approval to award the services for a Master Plan for the parcel of land by the Denmark High School

There was a motion by Commissioner Levent and a second by Commissioner Amos to award the services for a Master Plan for the parcel of land by the Denmark High School to GreenbergFarrow in an amount not to exceed $5,000. Motion carried unanimously.

(17) Board consideration and approval of the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs and as recommended by the Parks & Recreation Board

There was a motion by Commissioner Levent and a second by Commissioner Swope to approve the Parks & Recreation Department’s fee structure in regards to resident vs. non-resident usage of programs as recommended by the Parks & Recreation Board and as presented in the agenda books. Motion carried unanimously.

(18) Board consideration and endorsement of the 2017 Parks & Recreation Strategic Plan

There was a motion by Commissioner Swope and a second by Commissioner Mills to endorse the 2017 Parks & Recreation Strategic Plan as presented. Motion carried unanimously.

(19) Board consideration and approval of Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022

There was a motion by Commissioner Amos and a second by Commissioner Swope to approve the Agreement between Forsyth County and Triple Crown Sports, Inc. to host the Triple Crown Girls Fast Pitch Softball World Series event through 2022. Motion carried unanimously.

(20) Board consideration of zoning condition study for commercial districts

Tom Brown, Director of Planning & Community Development and Heather Ryan, Planner II came before the Board seeking direction regarding the zoning condition study for commercial districts. The Highway 9 Commercial Districts Map and Samples Road Commercial Districts Map were displayed and reviewed. Table 12.1, Permitted Uses in Commercial and Office Districts, with proposed changes was also displayed. Staff recommended that Lodging Services be broken into multiple groups. There was also discussion regarding requirements for amenities for hotels+ (pool, fitness room, conference rooms, etc).

There was a motion by Commissioner Levent to move forward with the public hearing process to amend the UDC regarding the modifications to the Permitted Use Table as presented and to include amenities for hotels. Motion was withdrawn.

There was also discussion regarding a site plan specific rezoning process. It was the suggestion of staff to run a test period of six (6) months rather than a code change. As an option, as part of the staff reviews, staff could put a recommended zoning condition to recommend that the rezoning be approved as site plan specific. If the Planning Commission and Board of Commissioners decide to hold that condition then it would be there. If, over time, the Board finds that it is not appropriate for every rezoning, then the condition can be pulled. This can be reevaluated at the end of the test period. The Board agreed to the test period.

There was a motion by Commissioner Levent and a second by Commissioner Amos to move forward with advertising for a Public Hearing to modify the Unified Development Code (UDC) related to the Permitted Uses in Commercial and Office Districts as presented including the changes to Lodging Services. Motion carried unanimously.

(21) Board consideration of potential modification to the Unified Development Code, Section 8-11.1 (Appeals)

The County Attorney reviewed the potential modification to the Unified Development Code, Section 8-11.1 (Appeals). The proposed language was included in the agenda books.

There was a motion by Commissioner Amos and a second by Commissioner Swope to move forward with advertising for a Public Hearing to modify the Unified Development Code (UDC) related to Section 8-11.1 (Appeals) and to authorize the County Attorney to work with the Director of Planning & Community Development such that this modification will be done in conjunction with Item #20. Motion carried unanimously.

At this time, the Board returned to Item #3.

(3) Board consideration and adoption of a Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan

There was a motion by Commissioner Amos and a second by Commissioner Semanson to adopt the Resolution to adopt the 2017 Forsyth County Hazard Mitigation Plan as presented by the EMA Deputy Director. Motion carried unanimously.

At this time, the Board returned to the remaining items on the agenda.

(22) Board discussion regarding possible commencement of “zoning workshop” or consolidated Planning Commission/BOC Work Sessions

This item was placed on the agenda to discuss the possible commencement of “zoning workshops” or consolidated Planning Commission/BOC Work Sessions. Currently, the Commissioners are meeting with zoning attorneys and/or developers to discuss rezoning applications. If the Board were to conduct zoning workshops or consolidated work sessions, then all interested parties would be able to attend, observe and understand how the process works. These meetings could be designed as informational meetings and would not replace the Public Participation Meetings. A public notice, agenda and minutes would be needed. It was suggested that the zoning workshop meetings align with the existing Planning Commission Work Sessions. It was discussed that the joint meetings be held at 5:00 p.m. in the Commissioners Conference Room and that the meetings be filmed. The Board discussed that there may be some BOC Work Sessions that will need to begin at 1:00 p.m. in order to accommodate the joint meeting. It was noted that follow-up meetings with the zoning attorneys would be on an as-needed basis and would be by district only. This will be done on a six (6) month trial basis beginning in March.

(23) Board consideration and approval of a standardized Public Safety Notification Agreement by and between Diamond Outdoor, Inc. and Forsyth County for the purpose to upgrade a legal, non-conforming sign presently located @ 3240 Keith Bridge Road to a Light-Emitting Diode (LED) sign face pursuant to Section 4.1(b) of the Ordinance

The discussion regarding this item was included in Item #24. Due to the action taken regarding Item #24, this item will be placed on the Work Session of March 7, 2017.

Commissioner Mills left the meeting.

(24) LED/EMB signage upgrades/conversions and possible sign code/UDC revisions, to include update on LED/Stakeholders meeting

There was a motion by Commissioner Amos and a second by Commissioner Swope to direct the County Attorney to prepare a Resolution and advertise for a Public Hearing to extend the moratorium barring the acceptance of applications for permits to upgrade non-conforming signs to Electronic Message Boards for an additional 90 days. Motion carried with four members in favor (Levent, Swope, Semanson and Amos) and one member absent (Mills).

Commissioner Mills returned to the meeting.

(25) Further consideration by the Board of Commissioners regarding the abandonment of Brookshire Road and discussion of possible master planning associated with Corps-owned property adjacent to the lake

At a previous Work Session, the Board had requested the County Attorney’s office to reach out to the Corps of Engineers to see whether they would authorize the County to master plan and possibly acquire the Corps-owned peninsula served by Brookshire Road. A letter was sent to the Corps of Engineers on November 22, 2016 requesting the issuance of a license from the U.S. Army Corps of Engineers in order that plans could be developed and submitted for approval. The County Attorney advised the Board that he had received a response from Michael Montone of the Corps of Engineers. The response stated that the County may conduct survey activities on the District property located at the end of Brookshire Road and develop conceptual plans that detail the County’s interests in future use, development, operation and maintenance of this parcel without a license. The Corps noted that there is no guarantee that the District will approve such plans if developed and submitted by the County for review. In addition, any District review of plans submitted by the County would be subject to guidelines published in a final (updated) Master Plan for Lake Sidney Lanier. It is estimated that a master plan would cost approximately $100,000. The Deputy County Manager will work with the Director of Parks & Recreation and the Procurement Director regarding a master plan for this property. This item will be brought back to a future work session.

(26) Discussion of small cell technology permitting and a possible ordinance regarding same

This item involves small cell technology permitting and a possible ordinance regarding same. Small cell technology likes to locate on city and county rights-of-way. Macro poles are 120 feet in height while the mini-macro poles are around 75 feet in height. Mobilitie, a small cell technology company, has submitted applications for 24 sites in Forsyth County. Four (4) are already built which are the mini-macros. The County has a utility manual that addresses the location of utilities in our right-of-way but does not address telephone infrastructure in the right-of-way. The Engineering Department has placed a hold on the remaining permits. The Unified Development Code (UDC) requires independent permitting for telecommunications facilities and addresses separation from residential uses and separation between towers. The County Attorney feels that Mobilitie will need to get a Communication Tower Antenna Permit. The County Attorney advised the Board that Cobb County has an ordinance that specifically addresses permitting and fees related to small cell technology. Without exception, the Board directed the County Attorney to bring back a similar policy for the Board’s consideration.

(27) Consider funding for intersection improvement at Shiloh Crossing and Shiloh Road

The County Manager distributed a handout titled “Shiloh Road & Shiloh Xing Roundabout Proposal”. The map displayed the proposed site for a roundabout to improve traffic flow at the intersection of Shiloh Road and Shiloh Crossing.

There was a motion by Commissioner Swope to move forward with a study regarding the recommended intersection improvement at Shiloh Crossing and Shiloh Road. Motion was withdrawn.

There was a motion by Commissioner Swope and a second by Commissioner Amos to proceed with a roundabout for the intersection improvement at Shiloh Crossing and Shiloh Road in an amount not to exceed $700,000. Motion carried unanimously.

Commissioner Swope left the meeting.

(28) Board potential acceptance, approval and ratification of a property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County for the acquisition by Forsyth County of +/- 1.72 acres, tax parcel 268-027, for $315,000

There was a motion by Commissioner Mills and a second by Commissioner Amos to approve and ratify the property acquisition contract between Marilyn Durand/Egbert Durand, Jr. and Forsyth County for the acquisition by Forsyth County of +/- 1.72 acres, Tax Parcel 268-027, for $315,000 as presented. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(29) Board consideration of proposed consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way; 7,051.33 Square Feet of Temporary Construction Easement; Temporary Driveway Easement; Josephe E. Carter, Jr., et al.

There was a motion by Commissioner Levent and a second by Commissioner Amos to approve the proposed consent order settling Civil Action File No. 14CV-1208, Forsyth County, Georgia v. 0.351 Acres of Fee Simple Right of Way; 7,051.33 Square Feet of Temporary Construction Easement; Temporary Driveway Easement; Josephe E. Carter, Jr., et al. as presented. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(30) Board adoption of a Resolution of Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the February 16, 2017 regular meeting for a term beginning January 8, 2017 and ending January 7, 2020

There was a motion by Commissioner Semanson and a second by Commissioner Amos to adopt the Resolution of Appointment for Gerald T. Sullivan who was appointed to the Board of Tax Assessors by the Board of Commissioners at the February 16, 2017 regular meeting for a term beginning January 8, 2017 and ending January 7, 2020. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(31) Board consideration and appointment/reappointment of members to the Development Authority of Forsyth County for a 4-year term. The terms of Lynn Jackson and David Seago are set to expire March 4th and the term of Ben Knight is set to expire April 1st

There was a motion by Commissioner Levent and a second by Commissioner Mills to reappoint Lynn Jackson, David Seago and Ben Knight as members to the Development Authority of Forsyth County for 4-year terms. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(32) Board discussion regarding resolution of orphan pond issue between The Gates and Fairview Estates

At the Work Session held on December 20, 2016, the Board authorized the County Attorney to send letters to The Gates Community and the four adjacent property owners stating that if the County facilitated a tax sale of the property, that they might be in a position to acquire the property for little or no funds and then maintain it. This letter was to initiate discussion and gauge interest. The County Attorney advised the Board that he had received a response from the four adjacent property owners advising that they had no interest. He also received a letter today from a law firm that represents The Gates Community Association, Inc. (a copy of which was distributed to Board). They also had no interest. In order for the County to take ownership, we would have to condemn it. The property is also landlocked so we would have to obtain an entry point. This item will be added to the next Work Session for further discussion.

Cindy Henderson, Deputy Clerk, left the meeting.

Sonya Bush, Clerk, arrived at the meeting.

(33) Discussion of Development at McGinnis Ferry and Tidwell – Moved to follow Executive Session – See Page #15 for action taken on this item

(34) Jones Road abandonment

The County Attorney distributed a Resolution for the Board’s consideration. There was a motion by Commissioner Amos and a second by Commissioner Mills to adopt the Resolution by the Board of Commissioners of Forsyth County, Georgia to Determine that the Removal of Jones Road from the County Road System is in the Best Public Interest and for Other Purposes. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(35) Summary of Zoning Activity 2016/2017

Commissioner Mills distributed copies of a Summary of Zoning Activity for 2016/2017 as of February 21, 2017. A copy of the summary is on file in the minute folder. The summary was prepared by Planning Commission Chairman Bettina Hammond. There were 18 zonings approved in 2016. There are currently 42 pending zoning actions. There was no action was taken.

(36) Southern Display

There was a motion by Commissioner Levent and a second by Commissioner Semanson to ratify the Letter of Credit issued by Boardworks Outdoor Advertising Co. in favor of Forsyth County in the amount of $100,000. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

(37) Request by Advanced Disposal for a Public Hearing

In 2016, the Board ratified two (2) letters at the request of Advanced Disposal – one letter confirming that Advanced Disposal was in compliance with the County’s Solid Waste Plan and another letter confirming that they were in compliance with our zoning regulations. This was done as part of the pre-requisites by Georgia EPD with respect to any sort of expansion of Advanced Disposal’s permit or facility. The County Attorney advised the Board that in addition to the two letters, there is also an EPD requirement that the governing authority of the county hold a public hearing regarding the proposed expansion of Eagle Point Landfill. A court reporter will be in attendance to take a transcript of the public hearing.

There was a motion by Commissioner Levent and a second by Commissioner Amos to advertise for a Public Hearing regarding Advanced Disposal’s proposed expansion of Eagle Point Landfill. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

Note: The public hearing will be held on Thursday, April 13, 2017.

(38) Funding Source for Burruss Mill Road & Chloe Road Properties

Staff came before the Board to request the Board to identify funding sources for the Burruss Mill Road and Chloe Road properties as follows:

Burruss Mill Road – acquisition costs, survey, Phase 1 environmental and cleanup

Chloe Road – survey, Phase 1 environmental and cleanup

Staff estimated funding for the acquisition of both Burruss Mill Road parcels to be $600,000. The other incidentals (survey, Phase 1 environmental and cleanup) are estimated at $25,000.

There was a motion by Commissioner Mills and a second by Commissioner Amos that the funding come from SPLOST VI (Park Funds) and to pay the remaining balance from Capital Outlay. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

There was a motion by Commissioner Semanson and a second by Commissioner Mills to recess the Work Session and enter into Executive Session for the purposes of Litigation, Land Acquisition and/or Personnel. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

The County Attorney announced that action would be taken on Item #33 following the adjournment of the Executive Session.

The Board came out of recess and reconvened the Work Session with four members present (Levent, Semanson, Amos and Mills) and one member absent (Swope).

At this time, the Board considered Item #33.

(33) Discussion of Development at McGinnis Ferry and Tidwell

There was a motion by Commissioner Amos and a second by Commissioner Semanson to direct the County Attorney to advertise for a County-initiated zoning condition amendment related to ZA3390 which pertains to property owned by CMCR Investments, LLC to amend Zoning Condition #6 regarding property to be dedicated to the County for right-of-way. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).

There was a motion by Commissioner Mills and a second by Commissioner Semanson to adjourn. Motion carried with four members in favor (Levent, Semanson, Amos and Mills) and one member absent (Swope).



____________________________________
Clerk/Deputy Clerk of Commission

The above and foregoing Minutes are hereby certified as being correct and ordered
recorded.


____________________________________________
TODD LEVENT, CHAIRMAN


____________________________________________
RICK SWOPE, VICE CHAIRMAN


____________________________________________
LAURA SEMANSON, SECRETARY


____________________________________________
RALPH J. AMOS, MEMBER


____________________________________________
CINDY J. MILLS, MEMBER

For detailed information concerning this meeting please reference the streaming video located on the Forsyth County Web site at www.forsythco.com.

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