Meetings

Adopted Board of Commissioners meeting minutes in a searchable format are available through the MCCi Online Library (click here for link).

Archived meeting videos can be viewed online (click here for link).

Thursday, February 9, 2017 9:00 AM

IT Governance Council - Regular Meeting

Location

Administration Building
110 E Main Street
Cumming, GA 30040

Documents

PUBLIC NOTICE

 

The Forsyth County Information Systems & Technology Governance Council will hold a meeting on Thursday, February 9, 2017 @ 9:00 a.m. to 10:30 a.m. in the Commissioners’ Large Conference Room, Suite 210 in the Forsyth County Administration Building, located at 110 East Main Street, Cumming, Georgia 30040.

 

The purpose of the meeting will be for discussion and consideration of the items as outlined on the attached agenda and such other business as may properly come before the Council.

 

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101.

 

IS&T CIO

February 2, 2017

 

 

 

FORSYTH COUNTY

INFORMATION SYSTEMS & TECHNOLOGY GOVERNANCE MEETING
THURSDAY, FEBRUARY 9, 2017 at 9:00 A.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET, SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order
II. Adoption of Agenda
III. Adoption of Minutes:
     (1) Meeting of December 8, 2016
IV. Items for consideration and discussion:

  1. Election for 01/01/17 – 12/31/18 Term

  2. Election of the Chairman for 2017

  3. Financial Software COI Update – David Gruen

  4. Public Safety COI Update – Lt. Jody Chapman

     (5) 2018 Budget – Capital Projects Submittal Process
V. Adjournment

 

AGENDA


FORSYTH COUNTY

INFORMATION SYSTEMS & TECHNOLOGY GOVERNANCE MEETING
THURSDAY,  FEBRUARY 9, 2017 at 9:00 A.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET, SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order

II. Adoption of Agenda

III. Adoption of Minutes:

     (1) Meeting of December 8, 2016

IV. Items for consideration and discussion:

     (1) Election for 01/01/17 – 12/31/18 Term

 

     (2) Election of the Chairman for 2017

 

     (3) Financial Software COI Update – David Gruen

 

     (4) Public Safety COI Update – Lt. Jody Chapman

 

     (5) 2018 Budget - Capital Projects Submittal Process

    
V. Adjournment

FORSYTH COUNTY

INFORMATION SYSTEMS & TECHNOLOGY GOVERNANCE MEETING

THURSDAY, FEBRUARY 9, 2017 at 9:00 A.M.

 

On Thursday, February 9, 2017 at 9:00 a.m. in the Commissioners’ Conference Room (Suite 210) of the Forsyth County Administration Building, the Information Systems & Technology Governance Council held a meeting with the following persons present:

 

Larry Holtzclaw for Donna Kukarola – Procurement, Lt. Gregg Boyer for Sheriff Ron Freeman, Becky Whitmire – Finance Director, John Cunard – Engineering Director, John Kilgore – GIS Director, Kevin Wallace for Chief Bowman (arrived at 9:30), Wayne Cook for Robin Rooks, Mary Kirkpatrick – Tax Assessor Director, Judge McClelland – State Court Judge, Tim Merritt – Deputy County Manager, Brandon Kenney – CIO, Lt. Jody Chapman – Sheriff’s Office, Vivian Vakili – Planning and Community Development, Brian Converse – Manager IS&T Operations, Beverly Darke – Manager IS&T Applications Division

 

AGENDA


FORSYTH COUNTY

INFORMATION SYSTEMS & TECHNOLOGY GOVERNANCE MEETING
THURSDAY,  FEBRUARY 9, 2017 at 9:00 A.M.
FORSYTH COUNTY ADMINISTRATION BUILDING
110 EAST MAIN STREET, SUITE 210
CUMMING, GEORGIA 30040

I. Call Meeting to Order
II. Adoption of Agenda
III. Adoption of Minutes:
     (1) Meeting of December 8, 2016
IV. Items for consideration and discussion:

  1. Election for 01/01/17 – 12/31/18 Term

  2. Election of the Chairman for 2017

  3. Financial Software COI Update – David Gruen

  4. Public Safety COI Update – Lt. Jody Chapman

     (5) 2018 Budget – Capital Projects Submittal Process
V. Adjournment

 

 

 I.  Call Meeting to Order

Becky Whitmire recognized a quorum and called the meeting to order at 9:04 am.

 

II.  Adoption of Agenda

There was a motion by Mary Kirkpatrick and a second by Gregg Boyer to adopt the agenda.  The motion was carried with 8 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, and McClelland) and 2 members absent (Gardner and Wallace).

 

III.  Adoption of Minutes

There was a motion by Gregg Boyer a second by John Kilgore to adopt the minutes of the meeting from December 8, 2016.  The motion was carried with 8 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, and McClelland) and 2 members absent (Gardner and Wallace).

 

IV.  Items for consideration and discussion:

 

     1.  Election for 01/01/17 – 12/31/18 Term

 

It is time to elect the council members from Group 1 for the term of 01/01/17 – 12/31/18.  We will re-elect the current members for another term.  There was a motion by Judge McClelland and a second by John Kilgore to re-elect the current members.  The motion was carried with 8 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, and McClelland) and 2 members absent (Gardner and Wallace).

 

The members are Robin Rooks for Judicial, Mary Kirkpatrick for Tax Commissioner, Chief Appraiser, and Coroner, Jodi Gardner for County Manager, John Kilgore for Deputy County Manager, and Becky Whitmire for Chief Financial Officer.

      2.  Election of the Chairman for 2017

 

Becky agreed to serve again as the Chairman for 2017.  There was a motion by Mary Kirkpatrick and a second by Gregg Boyer to re-elect Becky Whitmire as the Chairman for 2017.  The motion was carried with 8 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, and McClelland) and 2 members absent (Gardner and Wallace).

 

The at-large member, a non-employee citizen, position is also open.  Steve Pruitt has retired and does not wish to continue as the at-large member.  Gregg Boyer said he knows someone who works for Lanier Tech. - Angelia McQuade.  She needs to clear it with her boss.  Brandon will also think about some names.  Tim Merritt knows someone who may be interested.  We will vote on the at-large member at the next meeting. 

 

There was a motion by Judge McClelland and a second by John Kilgore to table this vote until the next ITGC meeting. The motion was carried with 8 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, and McClelland) and 2 members absent (Gardner and Wallace).

 

     3.  Financial Software COI Update

 

Brandon reported that we are trying to reengage with our vendors.  Establish relations with our vendors.   We will be getting systems on release cycles.  The new Munis HR/Payroll system is on track.  There was a signoff yesterday.  Still on track for July go-live.

Gregg asked about the new software.  Will the Sheriff’s Office be using it?  Lori Conrad needs to contact Pat Carson about it.

 

     4.  Public Safety COI Update

 

Jody gave an update on the public safety software.  Follow up training will be the first 2 weeks in March.  They are waiting on the diverse path to the jail and should hear in the next few weeks.

Tyler Odyssey interface – the meetings have resumed on Thursdays.  They are testing and working on errors.  There was a 3-week hiatus over the holidays.  Working out mapping issues now. 

The have had good success with AVL and mapping – such as the pawnshop robbery recently.  The new software is already paying off. 

New citations – Judge McClelland is starting to see those now and they receive them quickly. 

The jail was 100% paper before and this has been a big change. 

 

     5.  2018 Budget – Capital Projects Submittal Process

 

Ryan Arnold discussed the budget calendar process for capital submittals.  He handed out copies of the FY 2018 Budget Calendar.  Some of the dates are:

2/20 – budget kickoff meeting

3/31 – Finance Dept. distributes the priority worksheets and listing to the ITGC council budget subcommittee and the IS&T Dept.

4/13 – ITGC meeting to determine FY 2018 projects

8/10 – ITGC budget subcommittee meeting.  Provide the list of what made the cut to the ITGC

 

Brandon said we will try to simplify the budget priority worksheet.

 

Membership on the budget committee was discussed.  Jamie Payne, John Kilgore, and Donna Kukarola were the previous members. 

 

There was a motion by Tim Merritt and a second by John Kilgore to have Kevin Wallace replace John on the budget committee. The motion was carried with 9 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, McClelland, and Wallace) and 1 member absent (Gardner).

 

There was a motion by Judge McClelland and a second by Mary Kirkpatrick to have Brandon Kenney replace Donna on the budget committee.  The motion was carried with 9 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, McClelland, and Wallace) and 1 member absent (Gardner).

 

There was a motion by Gregg Boyer and a second by Jody Chapman go have Tom Patton from the Sheriff’s Office replace Jamie Payne on the budget committee.  The motion was carried with 9 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, McClelland, and Wallace) and 1 member absent (Gardner).

 

Other Topics:

 

Vivian Vakili, the new Planning development services manager, introduced herself and said that the RFP for the new Planning and Community Development software is being reviewed and updated.  She is working with their division managers.  The GIS and IS&T components of the RFP will also need to be reviewed again.

 

SAM for Odyssey – Judge McClelland said they have moved forward to have this for the first year.  They would like the person to be onboard soon.  Judicial will have to decide how they will use the hours.  8 hours a week and 80 hours of training.

 

V.  Adjournment

 

There was a motion by Judge McClelland and a second by Mary Kirkpatrick to adjourn.  The motion was carried with 9 members in favor (Holtzclaw, Boyer, Whitmire, Cunard, Kilgore, Cook, Kirkpatrick, McClelland, and Wallace) and 1 member absent (Gardner).

 

Meeting was adjourned at 9:42 a.m.

 

 

Contact Us

 Address: 110 East Main Street
Cumming GA 30040
 Phone: 770-781-2101
 Email: Contact Us

Our Mission

As trusted stewards of Forsyth County’s future, the elected officials and employees are dedicated to serving the community and to providing effective, professional public service with integrity and a commitment to excellence. 

Our Vision

Forsyth County is committed to providing and maintaining the most efficient, customer service-oriented county government possible. The county will be an innovative and strategic leader in providing essential and effective public services in a fiscally prudent and professional manner. By preserving and enhancing a high quality of life, Forsyth County will remain a healthy, safe and compelling place in which to live, work, recreate, visit and invest.