The Forsyth County Board of Voter Registrations and Elections will hold their regular monthly meeting on Tuesday, February 7, 2017 at 9:00 a.m. in the Board of Commissioner’s Meeting Room, Suite 220 in the Forsyth County Administration Building located at 110 East Main Street, Cumming, Georgia 30040.
The purpose of the meeting will be for discussion and consideration of the items as outlined on the agenda and such other business as may properly come before the Board. All interested persons are encouraged to attend.
Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101.
Barbara L Luth
Supervisor of Voter Registrations and Elections
Forsyth County Board of Voter Registrations and Elections Regular Monthly Meeting
February 7, 2017 at 9:00 a.m.
Forsyth County Administration Building
110 E. Main Street, Suite 220
Cumming, Georgia 30040
1. Call Meeting to Order
2. Pledge of Allegiance
3. Adoption of Minutes
4. Old business
Election of Officers
Update on New Building
Update on Poll Locations
5. New business
SPLOST VIII Discussion
6. Supervisor’s Report
7. Recess Regular Meeting
8. Executive Session if Needed
Forsyth County Board of Registrations and Elections
Tuesday, February 7, 2017 - 9:00 a.m.
Forsyth County Administration Building
110 East Main Street, Suite 220
Cumming, Georgia 30040
Present at the meeting:
Donald Glover, Chairman
Matthew Blender, Vice Chairman
Joel E. Natt, Secretary
Randy Ingram, Assistant Secretary
Carla Radzikinas, Board Member
Barbara Luth, Supervisor of Voter Registrations and Elections
Mandi Smith, Elections Supervisor
Kelly Whitmire, Forsyth County News
Absent from the meeting:
CALL MEETING TO ORDER:
The meeting was called to order at 9:00 am.
PLEDGE OF ALLEGIANCE
ADOPTION OF MINUTES:
After reviewing the minutes Carla made a motion to approve the January 3, 2017 regularly scheduled Board Meeting Minutes as written. Matt SECONDED. The Board voted unanimously to adopt the minutes.
Election of Officers: Joel inquired if the Democratic Party had announced their appointment to the Board. Barb informed the Board that both Carla and Matt have been reappointed by their respective parties. Joel made a motion to nominate Matt Blender as Vice Chairperson. Randy SECONDED. The Board voted unanimously to elect Matt Blender Vice Chairperson. Matt made a motion to nominate Joel Natt as Secretary. Randy SECONDED. The Board voted unanimously to elect Joel Natt Secretary. Carla made a motion to nominate Randy Ingram as Assistant Secretary. Joel SECONDED. The Board voted unanimously to elect Randy Ingram Assistant Secretary.
Update on New Building: Barb reported that she and Mandi attended the January 30 Pre-Bid meeting. The bid is posted on the Procurement Department’s webpage on the Forsyth County Website. The bid closing is Thursday, February 9 and Procurement will begin opening the bids starting at 2:05pm in their office at 514 West Maple Street, Suite 104, Cumming, GA 30040. The bid has been out since January 10. The first day that Procurement can take the bid to the Board of Commissioners for their approval is February 21st. The earliest construction would begin is the end of March.
Update on Poll Locations: Barb reported that at this time we have no further updates on the two polling locations discussed in the last meeting, but we will continue to track them to make sure they will be available in 2018. Joel inquired if Windermere Clubhouse management had contacted our office about the bill associated with floor damage at the polling place. Barb reported that as of today we have not received a bill from them. He also asked if we would be opening additional sites for the City of Cumming Election in November 2017. This would be up to the City, but Barb does not anticipate them opening additional polling locations.
SPLOST VIII Discussion: The Board of Commissioners have been discussing the election date for the SPLOST VIII renewal which is up in July of 2019. Barb is in communication with Ken Jarrard and it appears that the election will be in May or November of 2018. Barb will keep the Board updated.
Barb reported that the Budget Department has emailed her to asked why we did not have as much office assistance in 2016 as we did in 2012. This was due to the new state registration system and the efficiency of the team.
Joel reported to the Board that he had talked to the Forsyth County delegates to discuss possible legislation to amend O.C.G.A. 21-2-386(a)(3) in order to allow for early Election Day opening of the DRE voting units used during Advance Opening. His suggestion was to begin closing down the Advance Voting DRE voting units prior to the close of the polls during the time paper absentee ballot opening occurs under sequestration in Primary and General Elections. He has also talked with State Senator David Shafer who will look into this and he talked with the Gwinnett County Board of Elections. He also reported that there are several election bills in the legislative session. He suggested the Board review these bills in order to familiarize themselves with them. Donald asked Joel if he wanted the Board to endorse his efforts to change the law to open Advance Voting DRE voting units early. Joel felt that it would be great if the Board signed a resolution supporting this effort. Joel will forward his emails and communication with the delegation to the members of the Board and a resolution will be discussed at the next regularly scheduled meeting.
SUPERVISOR’S REPORT: As of February 1, 2017 we had 124,956 Active Voters 17,152 Inactive Voters for a total of 142,108 registered voters.
OFFICE UPDATE: The staff has been entering and auditing registrations (DDS-OLVR-Handwritten). We are up to the beginning of January. Keeping up with the scanning, indexing and filing. West Forsyth High School Election held on January 11th was a success. Mandi, Diane and Kathy handled this election and did a super job. We are having some warehouse days in order to charge the units and repair some units and carts that needed attention and organize to get ready for the shred truck. We have scheduled staff for defensive driving, First Aid/CPR and GEOC Training at KSU.
CALENDAR OF UPCOMING EVENTS:
February 21 Registration Deadline for March Special Election
March 7 Board Meeting
Matt made a motion to adjourn the meeting at 9:32 am, Randy SECONDED; The Board voted unanimously to adjourn.