Meetings

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Wednesday, February 1, 2017 7:00 PM

Parks & Recreation Board - Regular Meeting

Location

Fowler Park Rec Center
4110 Carolene Way
Cumming, GA 30040

Documents

PUBLIC NOTICE

Parks and Recreation Board

Regular Meeting

 

 

The Forsyth County Parks and Recreation Board will hold its regular meeting on Wednesday, February 1, 2017 at 7:00 p.m.  The meeting will be held at Fowler Park Recreation Center located at 4110 Carolene Way, Cumming, GA 30040.

 

The purpose of the meeting will be for discussion and consideration of the items as outlined on the agenda and such other business as may properly come before the Board.

 

 

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except for holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101.

 

Forsyth County Parks & Recreation Department

January 20, 2017

 
AGENDA FOR THE
FORSYTH COUNTY PARKS & RECREATION BOARD MEETING
Fowler Park Recreation Center
4110 Carolene Way, Cumming, GA 30040
Wednesday, February 1, 2017
7:00pm
I. Call Meeting to Order- Gary Cooper, Chair
II. Pledge of Allegiance
III. Introduction of New Member Appointed to the Board- Bibiano Lopez (District 5)
IV. Approval of meeting minutes from January 4, 2017 meeting
V. Citizens Wishing to be Heard (Regarding Non Business Session Items)
VI. Board Business Session
*January Commissioner Items (Jim Pryor, Director of Parks & Recreation)
Appointment of Bibiano Lopez as District 5 representative for P&R Board
Recommendation to send Bike Share proposal concept to RFP process
*Request by citizen Linda Fitzpatrick to address the board with request for the Parks &
Recreation Department to add Therapeutic Recreation to its programming operations
*Board discussion of resident vs non-resident fee structure for Parks & Recreation.
(Tabled from January 4, 2017 meeting)
*Board review and discussion of proposed 2017 Strategic Plan draft.
Board recommendation requested.
VII. Staff Report
*Department Operations Report (Tommy Bruce, Deputy Director)
*Capital Park Projects Update (Jim Pryor, Director)
VIII. Comments from Parks & Recreation Board Members
IX. Adjourn Meeting

MINUTES FROM THE

FORSYTH COUNTY PARKS & RECREATION BOARD MEETING

Fowler Park Recreation Center

4110 Carolene Way, Cumming, GA 30040

Wednesday, February 1, 2017

7:00 p.m.

 

On Wednesday, February 1, 2017 at 7:00 p.m., the Forsyth County Parks and Recreation Department held their Regular Meeting with the following members present:  Gary Cooper – Chairman, Chandon Adams, Joe Brown and Bibiano Lopez – Members.  Kimberly Brown – Vice Chairman absent.  Staff Present:  Jim Pryor – Director, Parks & Recreation, Tommy Bruce – Deputy Director, Parks & Recreation, Wayne Maddox – Athletic Manager, Matt Pate – Natural Resource Management Manager and Wendy Frazier – Clerk to the Board.  Kelly Whitmire – Forsyth County News was also in attendance.

 

  1. Call Meeting to Order – Gary Cooper, Chairman – Recognizing a quorum, the meeting was called to order at 7:00 p.m.

 

  1.  Pledge of Allegiance

     

  2. Introduction of New Member Appointed to the Board – Bibiano Lopez (District 5)

     

  3. Approval of Meeting Minutes from January 4, 2017 Regular Meeting – There was a motion by Joe Brown, and a second by Bibi Lopez, to adopt the minutes as written.  Motion carried 4-0.  Kimberly Brown absent.

     

  4. Citizens Wishing to be Heard (Regarding Non-business Session Items)  - None

     

  5. Board Business Session

*January Commissioner Items (Jim Pryor, Director of Parks & Recreation)

Appointment of Bibiano Lopez as District 5 representative for P&R Board

Recommendation to send Bike Share proposal concept to RFP process

The above were updates only, no action taken.

 

*Request by citizen Linda Fitzpatrick to address the Board with request for the Parks & Recreation Department to add Therapeutic Recreation to its programming operations – Linda Fitzpatrick (Special Olympics Coordinator), Dana Westbrook (Special Olympics Chairperson) and Susan Darlington (Transition Coordinator – Forsyth County Schools, Special Education) appeared before the Board to propose a partnership with Forsyth County Parks & Recreation in creating a therapeutic recreation program.  The therapeutic program would meet the needs of individuals with disabilities and facilitate the development of leisure and recreation skills, socialization, independence and overall quality of life.  Jim Pryor asked if there were any private agencies in the area that provided support or activities for special needs.  Ms. Darlington stated there are programs for adults but very few for youth.  Joe Brown stated he was in support of the proposal but several items would need to be taken into consideration, such as space availability, staff and management of the program.  Mr. Pryor stated the 2018 budget requests will be due in March and that now would be the time to ask for these items.  After lengthy discussion, there was a motion by Joe Brown, and a second by Bibi Lopez, for the Parks & Recreation Department to conduct further due diligence with Special Olympics and the school system to form a potential partnership for this program.  The motion instructed staff to formulate a preliminary scope of the program and budget figures to be presented to the Board at their next meeting in March to determine a formal recommendation to the County Commissioners.  Motion carried 4-0.  Kimberly Brown absent.

 

*Board discussion of Resident vs Non-Resident Fee Structure for Parks & Recreation (Tabled from January 4, 2017 Meeting) – This item is a continuation of the discussion regarding the fee structure of resident vs non-resident participation fees for Parks & Recreation.  Mr. Pryor asked the Board to review all of the fees, not just youth athletic booster clubs.  Each of the following was reviewed by the Board along with their recommendation.

 

Booster Club Agreements

Resident Fee – All booster clubs shall pay Forsyth County a fee of $20.00 per player/per season for resident participants

Non-Resident Fee – All booster clubs shall pay Forsyth County a fee of $150.00 per player/per season for non-resident participants

 

Recreation Center Memberships (includes membership scan card, access to each facility, use of gym for free play and use of walking track)

Resident Fee - $10.00 per person for initial membership (annual renewal $5.00) *Senior resident membership is no charge

Non-Resident Fee - $120.00 per person for initial membership (annual renewal is $120.00)

 

Picnic Shelter Reservations

Resident Fee - $75.00 per day

Non-Resident Fee - $150.00 per day

 

Community Building Reservations

Resident Fee - $150.00 per day

Non-Resident Fee - $300.00 per day

 

Forsyth County Parks & Recreation Programs

Resident Fee – Varies based on fee set for specific programs

Non-Resident Fee – Double the resident fee as set for a specific program

 

After discussion, there was a motion by Joe Brown, and a second by Gary Cooper, to recommend Jim Pryor present the proposal to the Board of Commissioners for their consideration.  Motion carried 4-0.  Kimberly Brown absent.

 

*Board Review and Discussion of Proposed 2017 Strategic Plan Draft – Mr. Pryor presented the Board with an overview of the Forsyth County Parks and Recreation Strategic Plan.  He stated the major part of the plan was the Capital Project Priority Rating Sheet.  The first 17 projects listed will be presented to the Board of Commissioners to consider for SPLOST VIII funding.  There was a motion by Gary Cooper, and a second by Chandon Adams, to approve the Strategic Plan as presented.  Motion carried 4-0.  Kimberly Brown absent.

 

*Request from Laura Harris (Girl Scouts Greater Atlanta) to utilize Young Deer Park for Girl Scout Day Camp – Matt Pate stated he had been working with Ms. Harris to provide a location for her to hold the summer camps for Girl Scouts.  The camp teaches water and life skills for girl scouts.  The location Ms. Harris was previously holding the camps became no longer available.  Matt Pate determined the best option as far as a County Park location for the camp would be Young Deer Park.  The estimated number of participants would be 150 and the cost per child would be $110.00.  The camp would be managed by the Girl Scouts. The proposal for this camp was routed through the Parks & Recreation Special Use Policy.   There was a motion by Joe Brown, and a second by Chandon Adams, to recommend approval of the special use permit for the weeks requested by the Girl Scouts to use Young Deer Park for the camp and assess $10.00 per participant/per week fee for the use of the park.  Motion carried 3-0.  Gary Cooper abstained and Kimberly Brown absent.

 

  1. Staff Report

*Department Operations Report (Tommy Bruce, Deputy Director)

*Capital Park Projects Update (Jim Pryor, Director)

The above were updates only, no action taken.

 

  1. Comments from Parks and Recreation Board Members – None

 

  1. Adjourn Meeting – With no further business coming before the Board, the meeting was adjourned at 8:53 p.m.

                 

 

MINUTES FROM THE

FORSYTH COUNTY PARKS & RECREATION BOARD MEETING

Fowler Park Recreation Center

4110 Carolene Way, Cumming, GA 30040

Wednesday, February 1, 2017

7:00 p.m.

 

On Wednesday, February 1, 2017 at 7:00 p.m., the Forsyth County Parks and Recreation Department held their Regular Meeting with the following members present:  Gary Cooper – Chairman, Chandon Adams, Joe Brown and Bibiano Lopez – Members.  Kimberly Brown – Vice Chairman absent.  Staff Present:  Jim Pryor – Director, Parks & Recreation, Tommy Bruce – Deputy Director, Parks & Recreation, Wayne Maddox – Athletic Manager, Matt Pate – Natural Resource Management Manager and Wendy Frazier – Clerk to the Board.  Kelly Whitmire – Forsyth County News was also in attendance.

 

  1. Call Meeting to Order – Gary Cooper, Chairman – Recognizing a quorum, the meeting was called to order at 7:00 p.m.

 

  1.  Pledge of Allegiance

     

  2. Introduction of New Member Appointed to the Board – Bibiano Lopez (District 5)

     

  3. Approval of Meeting Minutes from January 4, 2017 Regular Meeting – There was a motion by Joe Brown, and a second by Bibi Lopez, to adopt the minutes as written.  Motion carried 4-0.  Kimberly Brown absent.

     

  4. Citizens Wishing to be Heard (Regarding Non-business Session Items)  - None

     

  5. Board Business Session

*January Commissioner Items (Jim Pryor, Director of Parks & Recreation)

Appointment of Bibiano Lopez as District 5 representative for P&R Board

Recommendation to send Bike Share proposal concept to RFP process

The above were updates only, no action taken.

 

*Request by citizen Linda Fitzpatrick to address the Board with request for the Parks & Recreation Department to add Therapeutic Recreation to its programming operations – Linda Fitzpatrick (Special Olympics Coordinator), Dana Westbrook (Special Olympics Chairperson) and Susan Darlington (Transition Coordinator – Forsyth County Schools, Special Education) appeared before the Board to propose a partnership with Forsyth County Parks & Recreation in creating a therapeutic recreation program.  The therapeutic program would meet the needs of individuals with disabilities and facilitate the development of leisure and recreation skills, socialization, independence and overall quality of life.  Jim Pryor asked if there were any private agencies in the area that provided support or activities for special needs.  Ms. Darlington stated there are programs for adults but very few for youth.  Joe Brown stated he was in support of the proposal but several items would need to be taken into consideration, such as space availability, staff and management of the program.  Mr. Pryor stated the 2018 budget requests will be due in March and that now would be the time to ask for these items.  After lengthy discussion, there was a motion by Joe Brown, and a second by Bibi Lopez, for the Parks & Recreation Department to conduct further due diligence with Special Olympics and the school system to form a potential partnership for this program.  The motion instructed staff to formulate a preliminary scope of the program and budget figures to be presented to the Board at their next meeting in March to determine a formal recommendation to the County Commissioners.  Motion carried 4-0.  Kimberly Brown absent.

 

*Board discussion of Resident vs Non-Resident Fee Structure for Parks & Recreation (Tabled from January 4, 2017 Meeting) – This item is a continuation of the discussion regarding the fee structure of resident vs non-resident participation fees for Parks & Recreation.  Mr. Pryor asked the Board to review all of the fees, not just youth athletic booster clubs.  Each of the following was reviewed by the Board along with their recommendation.

 

Booster Club Agreements

Resident Fee – All booster clubs shall pay Forsyth County a fee of $20.00 per player/per season for resident participants

Non-Resident Fee – All booster clubs shall pay Forsyth County a fee of $150.00 per player/per season for non-resident participants

 

Recreation Center Memberships (includes membership scan card, access to each facility, use of gym for free play and use of walking track)

Resident Fee - $10.00 per person for initial membership (annual renewal $5.00) *Senior resident membership is no charge

Non-Resident Fee - $120.00 per person for initial membership (annual renewal is $120.00)

 

Picnic Shelter Reservations

Resident Fee - $75.00 per day

Non-Resident Fee - $150.00 per day

 

Community Building Reservations

Resident Fee - $150.00 per day

Non-Resident Fee - $300.00 per day

 

Forsyth County Parks & Recreation Programs

Resident Fee – Varies based on fee set for specific programs

Non-Resident Fee – Double the resident fee as set for a specific program

 

After discussion, there was a motion by Joe Brown, and a second by Gary Cooper, to recommend Jim Pryor present the proposal to the Board of Commissioners for their consideration.  Motion carried 4-0.  Kimberly Brown absent.

 

*Board Review and Discussion of Proposed 2017 Strategic Plan Draft – Mr. Pryor presented the Board with an overview of the Forsyth County Parks and Recreation Strategic Plan.  He stated the major part of the plan was the Capital Project Priority Rating Sheet.  The first 17 projects listed will be presented to the Board of Commissioners to consider for SPLOST VIII funding.  There was a motion by Gary Cooper, and a second by Chandon Adams, to approve the Strategic Plan as presented.  Motion carried 4-0.  Kimberly Brown absent.

 

*Request from Laura Harris (Girl Scouts Greater Atlanta) to utilize Young Deer Park for Girl Scout Day Camp – Matt Pate stated he had been working with Ms. Harris to provide a location for her to hold the summer camps for Girl Scouts.  The camp teaches water and life skills for girl scouts.  The location Ms. Harris was previously holding the camps became no longer available.  Matt Pate determined the best option as far as a County Park location for the camp would be Young Deer Park.  The estimated number of participants would be 150 and the cost per child would be $110.00.  The camp would be managed by the Girl Scouts. The proposal for this camp was routed through the Parks & Recreation Special Use Policy.   There was a motion by Joe Brown, and a second by Chandon Adams, to recommend approval of the special use permit for the weeks requested by the Girl Scouts to use Young Deer Park for the camp and assess $10.00 per participant/per week fee for the use of the park.  Motion carried 3-0.  Gary Cooper abstained and Kimberly Brown absent.

 

  1. Staff Report

*Department Operations Report (Tommy Bruce, Deputy Director)

*Capital Park Projects Update (Jim Pryor, Director)

The above were updates only, no action taken.

 

  1. Comments from Parks and Recreation Board Members – None

 

  1. Adjourn Meeting – With no further business coming before the Board, the meeting was adjourned at 8:53 p.m.

                 

 

Contact Us

 Address: 110 East Main Street
Cumming GA 30040
 Phone: 770-781-2101
 Email: Contact Us

Our Mission

As trusted stewards of Forsyth County’s future, the elected officials and employees are dedicated to serving the community and to providing effective, professional public service with integrity and a commitment to excellence. 

Our Vision

Forsyth County is committed to providing and maintaining the most efficient, customer service-oriented county government possible. The county will be an innovative and strategic leader in providing essential and effective public services in a fiscally prudent and professional manner. By preserving and enhancing a high quality of life, Forsyth County will remain a healthy, safe and compelling place in which to live, work, recreate, visit and invest.