Meetings

Adopted Board of Commissioners meeting minutes in a searchable format are available through the MCCi Online Library (click here for link).

Archived meeting videos can be viewed online (click here for link).

Tuesday, January 10, 2017 2:00 PM

Board of Commissioners - Work Session

Location

Administration Building
110 E Main Street
Cumming, GA 30040

Meeting Video

   BOOKMARKS
06:35
Resolution enacting a limited moratorium on the acceptance of applications for rezoning of property to the CR2, RES3, RES4 and MPD Districts
14:12
Presentation by Hal Woodyard regarding a proposed Bike Share Program concept for the Big Creek Greenway
34:57
Addendum #1 to the FY2016 Legacy Link Grant Agreement with authorization for the Chairman to execute any related documents
36:05
Board consideration and award of Bid 16-159-3150 for hot asphaltic concrete
37:44
Consideration and approval of a Task Order with Constantine Engineering for engineering services for utility relocation on Browns Bridge at GA 400
38:57
Board consideration and award of RFP 16-96-3340 for construction of the expansion of the Fowler Wastewater Reclamation Facility
49:59
Board consideration and authorization to utilize Interior Design Services for the Forsyth County Administration Building ...
57:06
Board discussion of SPLOST VIII
01:09:50
...Amendment to Ch. 78 of the Code of Ordinances (Traffic and Vehicles) to provide for personal transportation vehicle use on designated ... roads ...
01:18:03
Proposed amendment to Chapter 21 of the UDC (proposed South Forsyth Lifestyle Center Overlay District) in light of the Nov. 3, 2016 vote ending w/ tie
01:21:25
Board consideration of Resolution authorizing the Director of Water & Sewer to accept water/sewer easements
01:22:38
City of Cumming’s application to annex property located at 880 Buford Highway, Cumming, Georgia, also known as Forsyth County Tax Parcel 173-002
01:26:00
Board consideration of the Forsyth County Tax Abatement/Economic Incentive Policy
01:35:32
Board consideration and approval of appointments to various boards and committees
01:59:16
Board consideration and appointment of Region One Planning Board (DBHDD) member to fill the unexpired term vacated by Carolyn Watters
02:00:30
Discussion of request for local legislation to create the Forsyth County Marshal Service
02:28:54
Discussion of the Forsyth County Tree Ordinance
02:39:50
Board consideration of 2017 scheduled BOC meeting dates
02:49:50
Discussion of possible creation of Forsyth County citizen advocates
03:12:58
Discussion of miscellaneous proposed UDC revisions
04:18:00
Apartment maintenance standards for inclusion in the UDC
04:27:47
Consideration of Committee for Coal Mountain Overlay
04:40:46
Board discussion of Judicial Salaries and possible request for local legislation
04:43:10
Board review and possible approval of a Consent Order resolving the Windsor v. Forsyth County litigation

Documents

PUBLIC NOTICE

 

The Forsyth County Board of Commissioners will hold a Work Session on Tuesday, January 10, 2017 at 2:00 p.m. in the Commissioners' Large Conference Room, Suite 210 in the Forsyth County Administration Building located at 110 East Main Street, Cumming, Georgia 30040.

 

The purpose of the Work Session will be for discussion and consideration of the items as outlined on the agenda and such other business as may properly come before the Board.

 

Forsyth County is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age. Persons with special needs relating to handicapped accessibility or foreign language may contact the Title VI Coordinator at 770-781-2101 a minimum of 48 hours prior to the meeting date/time. The Title VI Coordinator is located at 110 East Main Street, Suite 255, Cumming, Georgia between the hours of 8:30 AM and 5 PM, Monday through Friday, except holidays. Persons with hearing disabilities can contact us using the Georgia Relay Service, at (TDD) 1-800-255-0056 or (Voice) 1-800-255-0135, and asking to connect to 770-781-2101. 

 

 

Forsyth County Board of Commissioners

12/30/16

 

AGENDA

WORK SESSION

FORSYTH COUNTY BOARD OF COMMISSIONERS

TUESDAY, JANUARY 10, 2017 @ 2:00 P.M.

FORSYTH COUNTY ADMINISTRATION BUILDING

110 EAST MAIN STREET - SUITE 210

CUMMING, GEORGIA 30040

 

I.          Call Meeting to Order

 

II.         Invocation and Pledge of Allegiance

 

III.        Adoption of Agenda

 

IV.       Items for consideration and discussion:

 

(1)          Presentation by Hal Woodyard regarding a proposed Bike Share Program concept for the Big Creek Greenway – Director of Parks & Recreation

 

(2)          Board discussion and consideration of a Tax District for Parks & Recreation – Amos/Mills

 

(3)          Board consideration and acceptance of Addendum #1 to the FY2016 Legacy Link Grant Agreement with authorization for the Chairman to execute any related documents – Director of Senior Services

 

(4)          Board consideration and award of Bid 16-159-3150 for hot asphaltic concrete – Procurement Director

 

(5)          Board consideration and approval of a Task Order with Constantine Engineering for engineering services for utility relocation on Browns Bridge at GA400 – Procurement Director

 

(6)          Board consideration and award of RFP 16-96-3340 for construction of the expansion of the Fowler Wastewater Reclamation Facility – Procurement Director

 

(7)          Board consideration and authorization to utilize Interior Design Services for the Forsyth County Administration Building – second floor common area and the Administration Suite Reception area – Procurement Director

 

(8)          Board discussion of SPLOST VIII – Chief Financial Officer/County Attorney

 

(9)          Board consideration of a proposed amendment to Chapter 78 of the Code of Ordinances (Traffic and Vehicles) to provide for personal transportation vehicle use on designated public roads and other public property – County Attorney

(Public Hearings were held 11/03/16 and 12/01/16.  Decision was postponed from the 12/20/16 Work Session Agenda).

 

 

 

 

Work Session Agenda

January 10, 2017

Page 2

 

(10)        Board consideration of request by Emory Lipscomb on behalf of Lennar Georgia, Inc. to amend zoning conditions and the Master Planned District placed on ZA3008 (Homecraft Design, LLC) and a variance to the UDC, Section 20B-2.2 - AZ160010 – District #4 – Director of Planning & Community Development

(Public Hearing was held 12/15/16.  Decision was postponed from the 12/20/16 Work Session Agenda).

 

(11)          Board discussion of a proposed amendment to Chapter 21 of the Unified Development Code, the proposed South Forsyth Lifestyle Center Overlay District, in light of the November 3, 2016 vote ending with a tie – County Attorney

(The November 3, 2016 motion to deny the Overlay resulted in a tie, which results in the matter being “rescheduled for another time” when the tie may be resolved.  This January 10 item is for discussion only.)

 

(12)        Board consideration of Resolution authorizing the Director of Water & Sewer to accept water/sewer easements – County Attorney

 

(13)        Board consideration of the City of Cumming’s application to annex property located at 880 Buford Highway, Cumming, Georgia, also known as Forsyth County Tax Parcel 173-002 – County Attorney

 

(14)        Board consideration of the Forsyth County Tax Abatement/Economic Incentive Policy – Amos/Levent

(Postponed from 12/20/16 Work Session Agenda).

 

(15)        Board review and possible approval of a Consent Order resolving the Windsor v. Forsyth County litigation – County Attorney

 

(16)        Board consideration of condemnation of 23,969 square feet of permanent utility easement and 15,968 square feet of temporary construction easement on Tax Parcel 156-022 (Juanice Hames) – County Attorney

 

(17)        Board consideration and approval of appointments to various boards and committees – County Manager

 

(18)        Board consideration and appointment of Region One Planning Board (DBHDD) member to fill the unexpired term vacated by Carolyn Watters – County Manager

 

(19)        Discussion of request for local legislation to create the Forsyth County Marshal Service - Levent/Swope

 

(20)        Discussion of the Forsyth County Tree Ordinance – Semanson/Swope

 

(21)        Board consideration of 2017 scheduled BOC meeting dates – Semanson/Levent

 

(22)        Board consideration and approval of a Resolution enacting a limited moratorium on the acceptance of applications for rezoning of property to the CR2, RES3, RES4 and MPD Districts – Levent/Semanson

Work Session Agenda

January 10, 2017

Page 3

 

 

(23)        Discussion of possible creation of Forsyth County citizen advocates – Swope/Semanson

 

(24)        Discussion of miscellaneous proposed UDC revisions – Levent/Semanson

 

(25)        Apartment maintenance standards for inclusion in the UDC – Levent/Mills

 

(26)        Consideration of Committee for Coal Mountain Overlay – Mills/Levent

 

(27)        Board discussion of Judicial Salaries and possible request for local legislation – County Attorney

(Postponed from 01/05/17 Regular Meeting Agenda).

 

V.      Recess Work Session

 

VI.     Executive Session if Needed

 

VII.    Adjournment

MEETING SUMMARY

·         All items unanimously approved will be placed on January 19, 2017 Consent Agenda for ratification –– as anticipated by Board Rule 1.07.01

 

·         To the extent that a Board member was not present to vote, the absent Board member has indicated having no objection to placement of the items on the January 19, 2017 Consent Agenda for ratification – at the request of county staff – as anticipated by Board Rule 1.07.01

 

·         All items that were approved as “time sensitive” are final.

________________________________________________________

 

MEMBERS PRESENT:

Todd Levent – Chairman

Rick Swope – Vice Chairman

Laura Semanson – Secretary

Cindy J. Mills – Member

 

MEMBER ABSENT:

Ralph J. Amos - Member

 

AGENDA

WORK SESSION

FORSYTH COUNTY BOARD OF COMMISSIONERS

TUESDAY, JANUARY 10, 2017 @ 2:00 P.M.

FORSYTH COUNTY ADMINISTRATION BUILDING

110 EAST MAIN STREET - SUITE 210

CUMMING, GEORGIA 30040

 

I.          Call Meeting to Order

Called to Order @ 2:04 p.m.

 

II.        Invocation and Pledge of Allegiance

The Pledge of Allegiance was led by Chairman Levent.

 

III.       Adoption of Agenda

The Board voted 4-0-1 (Commissioner Amos absent) to adopt the Agenda as amended:

·         Postponed item #2 to 01/24/17

·         Postponed item #10 to 01/24/17

·         Item #15 was moved to follow Executive Session

·         Item #16 was withdrawn from the Agenda

·         Moved item #22 to be considered first on the Agenda

 

IV.      Items for consideration and discussion:

 

(22)        Board consideration and approval of a Resolution enacting a limited moratorium on the acceptance of applications for rezoning of property to the CR2, RES3, RES4 and MPD Districts – Levent/Semanson

The Board voted 4-0-1 (Commissioner Amos absent) to adopt a Resolution enacting a limited moratorium as presented.  This item was approved as “time sensitive”

 

Work Session Agenda

January 10, 2017

Page 2

 

 

            Chairman Levent read the following announcement into the record:

 

NOTICE OF INTENT TO REQUEST RESCISSION OF BOARD APPROVAL OF ZONING APPLICATION 3768

 

I have serious concerns that ZA3768 [an MPD approval granted to Planners and Engineers Collaborative, Inc., granted on December 20, 2016] should not have been approved.  I am concerned that the conditions and site plan accompanying ZA3768 do not contain various protections I thought were addressed, and that the residential component of the MPD is only “senior-targeted” as opposed to age restricted.

 

The rules of this Board allow for a vote previously taken to be rescinded.  However, because the Board’s approval of ZA3768 was a zoning approval, the County Attorney has directed that the zoning procedures law must be followed prior to rescission.  Therefore, in accord with Board rule 3.02.03, I hereby give notice that at the Board’s regular meeting on February 2, 2017, I will move to rescind approval of ZA3768; and, if rescission is successful, I will then take additional action to address ZA3768.  I ask that a legal ad and signage be posted setting a public hearing for ZA3768 on February 2, 2017 as required by the zoning procedures law, and that this matter be placed on the February 2, 2017 public hearing agenda.  That is the extent of my notice.

           

(1)          Presentation by Hal Woodyard regarding a proposed Bike Share Program concept for the Big Creek Greenway – Director of Parks & Recreation

The Board voted 4-0-1 (Commissioner Amos absent) to authorize Procurement to issue an RFP.

 

(2)          Board discussion and consideration of a Tax District for Parks & Recreation – Amos/Mills

Postponed to 01/24/17.

 

(3)          Board consideration and acceptance of Addendum #1 to the FY2016 Legacy Link Grant Agreement with authorization for the Chairman to execute any related documents – Director of Senior Services

The Board voted 4-0-1 (Commissioner Amos absent) to approve.  This item was approved as “time sensitive”.

 

(4)          Board consideration and award of Bid 16-159-3150 for hot asphaltic concrete – Procurement Director

The Board voted 4-0-1 (Commissioner Amos absent) to award the Bid to the following:  C.W. Mathews Contracting Co., Inc., Blount Construction Co., Inc. and Baldwin Paving Co., Inc.

 

(5)          Board consideration and approval of a Task Order with Constantine Engineering for engineering services for utility relocation on Browns Bridge at GA400 – Procurement Director

The Board voted 4-0-1 (Commissioner Amos absent) to approve as presented.

 

 

 

Work Session Agenda

January 10, 2017

Page 3

 

 

(6)          Board consideration and award of RFP 16-96-3340 for construction of the expansion of the Fowler Wastewater Reclamation Facility – Procurement Director

The Board voted 4-0-1 (Commissioner Amos absent) to award RFP 16-96-3340 to Archer Western Construction, LLC in the amount of $63,833,354.00.

 

(7)          Board consideration and authorization to utilize Interior Design Services for the Forsyth County Administration Building – second floor common area and the Administration Suite Reception area – Procurement Director

The Board voted 4-0-1 (Commissioner Amos absent) to utilize Interior Design Services in the not to exceed amount of $7,700.00.

 

(8)          Board discussion of SPLOST VIII – Chief Financial Officer/County Attorney

Discussion.  The Board will hold a Special Called Meeting on 02/07/17 @ 11:00 a.m. to discuss further.

 

(9)          Board consideration of a proposed amendment to Chapter 78 of the Code of Ordinances (Traffic and Vehicles) to provide for personal transportation vehicle use on designated public roads and other public property – County Attorney

(Public Hearings were held 11/03/16 and 12/01/16.  Decision was postponed from the 12/20/16 Work Session Agenda).

The Board voted 4-0-1 (Commissioner Amos absent) to withdraw this item from the Agenda.

 

(10)        Board consideration of request by Emory Lipscomb on behalf of Lennar Georgia, Inc. to amend zoning conditions and the Master Planned District placed on ZA3008 (Homecraft Design, LLC) and a variance to the UDC, Section 20B-2.2 - AZ160010 – District #4 – Director of Planning & Community Development

(Public Hearing was held 12/15/16.  Decision was postponed from the 12/20/16 Work Session Agenda).

Postponed to 01/24/17.

 

(11)        Board discussion of a proposed amendment to Chapter 21 of the Unified Development Code, the proposed South Forsyth Lifestyle Center Overlay District, in light of the November 3, 2016 vote ending with a tie – County Attorney

(The November 3, 2016 motion to deny the Overlay resulted in a tie, which results in the matter being “rescheduled for another time” when the tie may be resolved.  This January 10 item is for discussion only.)

The County Attorney reviewed the procedures required for this item.  No action was taken.  This item will be placed on the 01/19/17 Agenda as Old Business.

 

(12)        Board consideration of Resolution authorizing the Director of Water & Sewer to accept water/sewer easements – County Attorney

The Board voted 4-0-1 (Commissioner Amos absent) to approve the Resolution.

 

(13)        Board consideration of the City of Cumming’s application to annex property located at 880 Buford Highway, Cumming, Georgia, also known as Forsyth County Tax Parcel 173-002 – County Attorney

The Board voted 4-0-1 (Commissioner Amos absent) to accept the annexation with no objection.

Work Session Agenda

January 10, 2017

Page 4

 

(14)        Board consideration of the Forsyth County Tax Abatement/Economic Incentive Policy – Amos/Levent

(Postponed from 12/20/16 Work Session Agenda).

Discussion.  No action was taken.  There will be Special Called Meeting on 02/21/17 @ 11:00 a.m. to discuss further.

 

(15)        Board review and possible approval of a Consent Order resolving the Windsor v. Forsyth County litigation – County Attorney

Board action on this item was taken following the Executive Session. (See below).

 

(16)        Board consideration of condemnation of 23,969 square feet of permanent utility easement and 15,968 square feet of temporary construction easement on Tax Parcel 156-022 (Juanice Hames) – County Attorney

At the request of the County Attorney, this item was withdrawn from the Agenda.

 

(17)        Board consideration and approval of appointments to various boards and committees – County Manager

The Board voted 4-0-1 (Commissioner Amos absent) to approve appointments to the following committees/boards: 

 

·         911 Center Advisory Board –  Appointed Commissioner Swope

 

·         D.A.T.E. Fund Advisory Committee – Appointed Commissioner Mills

 

·         GMRC Council – Appointed Chairman Levent

 

·         Lanier Joint Development Authority – Appointed Commissioner Semanson

 

·         Social Services Committee – Reappointed Commissioner Mills and appointed Commissioner Swope

 

·         Finance Committee – Appointed Commissioner Mills, Chairman Levent, Commissioner Semanson, County Manager - Doug Derrer and Chief Financial Officer - David Gruen

 

·         Water & Sewer Committee – Appointed Commissioner Amos, Commissioner Semanson, Deputy County Manager - Tim Merritt,  Director of Water & Sewer – Tim Perkins and Commissioner Swope

 

·         Transportation Committee – Appointed Director of Engineering – John Cunard, Chairman Levent, Commissioner Mills, Commissioner Swope, Commission Amos and Deputy County Manager – Tim Merritt

 

·         Parks & Recreation Committee – Appointed Chairman Levent, Deputy County Manger - Tim Merritt, Commissioner Mills, Director of Parks & Recreation – Jim Pryor and Commissioner Semanson

 

The Board also voted to appoint members to the following Boards: 

 

 

 

Work Session Agenda

January 10, 2017

Page 5

 

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to appoint Tim Dineen to the Planning Commission for District #5.  This item was approved as “time sensitive”.

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to appoint Bibiano Lopez to the Parks & Recreation Board for District #5.  This item was approved as “time sensitive”.

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to appoint Steve Dabbs to the Public Facilities Authority. This item was approved as “time sensitive”.

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to appoint Larry Duckworth to the Development Authority.  This item was approved as “time sensitive.

 

·         The Board voted 3-0-2 (Commissioners Amos and Mills absent) to reappoint Dr. John McGruder to the Animal Control Board.  This item was approved as “time sensitive”.

 

·         The Board voted 3-0-1 (Commissioners Amos and Mills absent) to reappoint Vicki Rennick to the Animal Control Board.  This item was approved as “time sensitive”.

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to reappoint Joanne Tolleson, Bobby Thomas and Jim Grogan to the Development Authority.  This item was approved as “time sensitive”.

 

·         The Board voted 4-0-1 (Commissioner Amos absent) to reappoint Lamar Suddeth to the Board of Health.  This item was approved as “time sensitive”.

 

(18)        Board consideration and appointment of Region One Planning Board (DBHDD) member to fill the unexpired term vacated by Carolyn Watters – County Manager

The Board voted 4-0-1 (Commissioner Amos absent) to appoint Melissa Davis.  This item was approved as “time sensitive”.

 

(19)        Discussion of request for local legislation to create the Forsyth County Marshal Service - Levent/Swope

The Board voted 4-0-1 to postpone this item to 01/24/17.

 

(20)        Discussion of the Forsyth County Tree Ordinance – Semanson/Swope

Following discussion, the Board voted 4-0-1 to advertise for a Public Hearing to

revert to the prior version of the Tree Ordinance, to also add an additional tree per

residential lot, and other possible miscellaneous revisions.

 

(21)        Board consideration of 2017 scheduled BOC meeting dates – Semanson/Levent

The Board voted 4-0-1 to move the regular meeting of April 6th to April 13th and to cancel the Work Session of April 11th.  This will change the 2017 BOC Meeting Schedule previously approved 12/06/16 and ratified 12/15/16.

 

 

Work Session Agenda

January 10, 2017

Page 6

 

(22)        Board consideration and approval of a Resolution enacting a limited moratorium on the acceptance of applications for rezoning of property to the CR2, RES3, RES4 and MPD Districts – Levent/Semanson

This item was moved to first on the agenda.  (See above).

 

(23)        Discussion of possible creation of Forsyth County citizen advocates – Swope/Semanson

Board discussion. No action was taken. The County Attorney will bring back a Resolution to the 01/24/17 Work Session for consideration regarding the scope of authority, etc. that the citizen advocates will have.

 

(24)        Discussion of miscellaneous proposed UDC revisions – Levent/Semanson

 

(1)   Several UDC revisions were discussed.  Proposed sun-setting language and proposed language regarding an LLC/corporation disclosure affidavit in the planning process will be brought back to the 01/24/17 Work Session for additional discussion and Board consideration. 

 

(2)   Proposed revisions to Table 11.2(b) – Performance Standards for Residential Districts - were approved 4-0-1 (Commissioner Amos absent) for submittal to a public hearing as required to implement a Unified Development Code modification, with authorization for staff to advertise for a Public Hearing. This item was approved as “time sensitive”.

 

(25)        Apartment maintenance standards for inclusion in the UDC – Levent/Mills

The County Attorney will survey nearby jurisdictions for typical apartment maintenance ordinance language, and return to a future Work Session for consideration.

 

(26)        Consideration of Committee for Coal Mountain Overlay – Mills/Levent

The Board voted 4-0-1 (Commission Amos absent) to appoint the committee members to complete the tasks as stated by Commissioner Mills with Commissioner Mills also being a member of the committee but who will vote only when there is a tie.  Also, Robbie Caesar and Ryan Kerosec will alternate attending the meetings and will share a vote (one vote only).  The committee members are as follows:

(This item was approved as “time sensitive”)

 

·         Seth Thomas

·         David McBrayer

·         Charlie Heard

·         Christine Bachnel

·         Candy Hammond

·         Steve Holder

·         Alan Neal

·         Robbie Caesar (will alternate and share a vote with Ryan Kerosec)

·         Ryan Kerosec (will alternate and share a vote with Robbie Caesar)

·         Paul Hamby

 

 

 

Work Session Agenda

January 10, 2017

Page 7

 

(27)        Board discussion of Judicial Salaries and possible request for local legislation – County Attorney

(Postponed from 01/05/17 Regular Meeting Agenda).

The Board voted 4-0-1 (Commissioner Amos absent) to direct the County Attorney to draft a Resolution to be sent to the local delegation and place the Resolution on the 01/19/17 Consent Agenda for Board approval.

 

V.      Recess Work Session

The Board voted 4-0-1 (Commissioner Amos absent) to recess the Work Session @ 6:50 p.m. for the purpose to enter into an Executive Session to discuss Litigation, Land Acquisition and/or Personnel.  The County Attorney advised the Board that there would be one additional action item to be considered following the Executive Session.

 

VI.     Executive Session if Needed

The Board voted 4-0-1 (Commissioner Amos absent) to reconvene the Work Session @ 7:28 p.m. and took action on item #15 as follows:

 

(15)      Board review and possible approval of a Consent Order resolving the Windsor v. Forsyth County litigation – County Attorney

The Board voted 4-0-1 (Commissioner Amos absent) to accept the Consent Order resolving the Windsor v. Forsyth County litigation.

 

VII.    Adjournment

         The Board voted 4-0-1 (Commissioner Amos absent) to adjourn the Work Session @ 7:30 p.m.

Contact Us

 Address: 110 East Main Street
Cumming GA 30040
 Phone: 770-781-2101
 Email: Contact Us

Our Mission

As trusted stewards of Forsyth County’s future, the elected officials and employees are dedicated to serving the community and to providing effective, professional public service with integrity and a commitment to excellence. 

Our Vision

Forsyth County is committed to providing and maintaining the most efficient, customer service-oriented county government possible. The county will be an innovative and strategic leader in providing essential and effective public services in a fiscally prudent and professional manner. By preserving and enhancing a high quality of life, Forsyth County will remain a healthy, safe and compelling place in which to live, work, recreate, visit and invest.